Healthcare Coordinator - Part Time

Description Healthcare Coordinator – Healthcare Department Part-Time | Includes Nights and Weekends Santa Marta is seeking a dedicated Staffing Coordinator to join our team in healthcare. This key position is responsible for coordinating and maintaining staffing schedules for our nursing departments — including Assisted Living, Memory Support, Skilled Nursing, and Rehabilitation — ensuring that our residents receive the highest level of care every day.

Responsibilities

• Develop and maintain daily, weekly, and monthly staffing schedules for all healthcare areas.
• Coordinate coverage for open shifts, call-ins, and vacation requests to ensure proper staffing at all times.
• Communicate promptly with nursing leadership and team members regarding schedule updates and changes.
• Monitor and track attendance, tardiness, and scheduling patterns; escalate concerns to department leaders as appropriate.
• Support onboarding for new nursing staff, ensuring accurate setup and integration into scheduling systems.
• Collaborate closely with supervisors to forecast staffing needs and assist with recruitment efforts when needed.
• Maintain accurate staffing records in compliance with community policies, labor laws, and regulatory requirements.
• Provide exceptional customer service to both staff and residents in all interactions.
• Participate in the on-call rotation for the Healthcare department.
• Utilize OnShift as the primary scheduling platform.
• Generate and review timecard reports to support payroll accuracy. This job description is not intended to be all-inclusive. The employee may perform other related duties as assigned to meet the ongoing needs of the organization.

Qualifications

• Previous scheduling or staffing experience in a healthcare environment strongly preferred.
• Experience with scheduling systems or HRIS platforms (e.g., Paylocity, Kronos) is a plus.
• Strong organizational, problem-solving, and communication skills.
• Ability to multitask, prioritize, and adapt within a fast-paced, team-oriented environment.
• Willingness to work nights and weekends as part of the full-time schedule.
• CNA certification required. Why Join Santa Marta?
• Meaningful, mission-driven work serving residents in a faith-based community.
• A supportive and collaborative team culture.