Executive Secretary

Our Client Our client, an oil and gas company, is looking to employ an Executive Secretary.

Key Responsibilities

Maintain current client relationships and identifying areas for potential clients Contacting potential clients to establish a business relationship and meet with them

• Develop new sales areas and improving sales through various methods Research the latest in the business industry and creating new opportunities to expand business Collaborate with sales and design team to ensure requirements are met, such as sales numbers and profit goals Strong understanding of company products or services as well as business position and competition to keep business competitive Provide comprehensive, effective and efficient administrative support to all units and departments Ensuring professionally done, attractive literature, promotional materials and publications of company products and services. Liaising with external agencies, preparing online contents, organizing promotional activities. Update Company project activity reports, website etc. as requested daily, weekly by Management based on customer requirements or category. Monitoring compliance with the company defined brand formatting in regard to procedure, letterheads, email signature, project reports, presentations and proposals. Receive and process communication channels, including email, phone, and physical mails. Assist with payroll and personnel databases. Organize and update members and vendors’ databases effectively. Manage and refine internal filing and other procedures. Initiate payments, process invoices, and verify receipts on the ERP and other electronic banking platforms. Assist in organizing events, including ordering materials and meeting venues. Provide supervision and manage the service delivery of social media management services providers to ensure effectiveness. Organize and attend electronic and physical visits to members and prospective members Performs other duties as required or as assigned Requirements Bachelor’s Degree in Business Administration, Management, or a related field Minimum of 8 years experience with 5 years minimum in an executive position. Prior experience supporting senior executives / C-suite leadership Experience within the oil & gas or energy sector is an added advantage Proven experience managing executive schedules and correspondence Experience coordinating meetings, committees, and stakeholder engagements Exposure to secretariat or association administration is beneficial Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong documentation and report preparation experience Ability to manage confidential and sensitive information