Administrative Assistant

The Administrative Assistant provides professional administrative and clerical support to the Property Manager and on-site management office. This position serves as a primary point of contact for residents, owners, vendors, and visitors while assisting with the day-to-day operations of the condominium community.

Essential Duties and Responsibilities

Answer incoming telephone calls, emails, and resident inquiries in a professional and courteous manner. Greet and assist residents, owners, guests, and vendors visiting the management office. Provide general information regarding community policies, procedures, amenities, and services. Assist the Property Manager with daily administrative and operational tasks.

Maintain accurate resident, owner, vendor, and property records. Prepare, organize, scan, copy, and file documents and correspondence. Process and track maintenance requests and work orders. Contact vendors and contractors as directed by management and coordinate service appointments. Assist with preparing notices, letters, memos, reports, and community communications.

Maintain calendars, meeting schedules, and appointment records. Assist with Board of Directors meetings, including preparing meeting materials, notices, and sign-in sheets. Assist with Architectural/ACC applications, violation correspondence, and other association paperwork as needed. Process and distribute resident forms, applications, notices, and other community documents.

Assist with move-in and move-out procedures and maintain related records. Assist residents with amenity reservations, access devices, parking information, and other community services. Maintain organized electronic and physical filing systems. Assist with monitoring office supplies and placing orders when necessary. Handle confidential resident and association information with discretion.

Perform data entry and maintain accurate information in property management systems. Assist with preparing reports and spreadsheets using Microsoft Word and Excel. Provide administrative support for community events and meetings as needed. Perform other administrative duties and special projects as assigned by the Property Manager.

Full-Time Mon-Fri 7am-3pm Pay Rate: $23 PLEASE DO NOT APPLY FOR THIS POSITION YOU LIVE MORE THAN 30 MINUTES FROM FORT LAUDERDALE!