Fisheries Administrative Assistant

About Musqueam We are traditional hən̓q̓əmin̓əm̓ speaking people. Today, we are a strong, growing community of over 1,300 members. We live on a small portion of our traditional territory, known as the Musqueam Indian Reserve, located south of Marine Drive near the mouth of the Fraser River. The name Musqueam relates back to the River Plant, the name of the plant is məθkʷəy̓.

There is a story that has been passed on from generation to generation that explains how we became known as the xʷməθkʷəy̓əm (Musqueam)

• People of the River Plant. We have always moved throughout our territory using the resources it provides for fishing, hunting, trapping and gathering. We remain distinct and our cultural practices are strong, despite the devastating impacts of residential schools, colonial laws banning our ceremonies, and other attempts to assimilate our people. Our lands and waters continue to support our cultural and economic practices while serving as a source of knowledge and memory, encoded with our teachings and laws. To learn more about Musqueam, please visit www.musqueam.bc.ca Position Summary Reporting to the Fisheries Manager, the Administrative Coordinator provides financial and coordination support to the Fisheries Department to support the effective delivery of departmental programs, projects, and its needed operations. This position assists with preparing narrative reports, monitoring budgets and expenditures, supporting field technician training, and ensuring action items are being followed up on. The Coordinator works closely with Fisheries staff, management, Finance, and other departments to ensure information is organized, reporting requirements are met, and departmental activities are coordinated effectively. Roles and Responsibilities Assists in meeting management, and reviewing and developing meeting minutes; Assists the assistant in ensuring organized departmental files, schedules, records, and project documentation; Assist with drafting, preparing, and compiling narrative reports for management, funders, and other relevant parties; Gather and organize information from staff to support program updates, project reporting, and funding requirements; Track reporting deadlines and assist with ensuring reports are complete, accurate, and submitted on time; Maintain records of departmental activities, project progress, deliverables, outcomes, and reporting requirements; Assist with monitoring departmental budgets, expenditures, and funding allocations. Track expenses, purchase orders, invoices, and other financial documentation; Assist with coordinating field technician training, including registration, training materials, and completion records; Maintain records of staff training, certifications, safety orientations, and required renewals; Other duties as assigned. Knowledge, Skills, and Abilities Successful completion of High School Diploma, or equivalent, or post-secondary education. An equivalent combination of education and work experience may be considered; 2 year work experience is considered an asset; Knowledge of various Aboriginal, Indigenous, and First Nations related legislation, and social, economic, political and historical concerns in Indigenous communities; Knowledge and experience of similar program delivery in the context of Musqueam, or First Nations culture and history; Cultural competency and sensitivity towards Musqueam’s cultural tradition; Previous experience in emergency management and incident response training; Proficiency with MS Office (Excel, Word, PowerPoint, Outlook); Valid First Aid Certificate (can be provided on the job); Ability to work both independently and in a team to achieve overall objectives. Working Conditions Work is performed in an office environment and outdoors/on boat Some evenings and weekends may be required Successful Criminal Record Check Why work for Musqueam? Our success as a leader as a First Nations Government is built on the traditional teachings of our people, initiative and dedication of the Musqueam Indian Band. Providing a highly engaged traditional government that is member focused. Competitive salary Training and career development Business casual environment Community fitness and gym access Comprehensive group benefits plan and pension plan Centrally located with free parking; free onsite gym and class access; close to nature trails at UBC and along the Fraser River, shops, restaurants and services.