Special Events Exhibit Planner

Responsible for organizing project teams, assigning responsibilities, developing project schedules and budgeting estimates. Serves as point of contact for vendors, suppliers, exhibitors, speakers etc. Provides strategic and programmatic consultation to department staff and institutional colleagues. Ensures completion of detailed schedules for events from implementation to delivery and keeps management informed of any deviations.

Collaborates with others in the institution and external vendors as deemed appropriate to plan the communication of events, including invitations, fliers, advertisements and staff assignments. Monitors status of events to include budgets, timelines, schedules and schematics. Performs all other duties as assigned. Coordinates with internal departments, external vendors, contractors, and venues to ensure successful exhibit delivery and execution.

Assists in the development and distribution of exhibit-related communications, promotional materials, signage, and informational content. Monitors exhibit budgets, project milestones, logistics, layouts, and floor plans to ensure objectives are achieved efficiently. Detail oriented with meticulous planning, organizational and negotiating skills.

Ability to handle multiple tasks and/or exhibit projects under tight deadlines while still meeting budget. Ability to manage multiple exhibit projects simultaneously while adhering to deadlines and budget requirements. Ability to build productive relationships and work collaboratively with internal teams, vendors, and stakeholders.

Excellent verbal and written communication skills. Ability to collaborate and gain cooperation in team-oriented environment.

Education

Bachelor's Degree is required. Experience: Five (5) years related experience is required.