Travel and Expense Program Manager

Job Details: Job Location: IL Villa Park (HQ)

• Villa Park, IL, Position Type: Full Time, Salary Range: $90000.00 - $120000.00Salary/year, Who We Are For over 50 years, Rose Paving has been more than just a paving company—we’ve been a team of planners, problem-solvers, and dedicated partners. Our journey began in 1974 as a modest sealcoating operation on Chicago’s South Side, and through a shared commitment to quality and hard work, we’ve grown into a national leader with over 30 branches across the country. As we continue to expand, we’re looking for passionate individuals who want to be part of a legacy of excellence. If you value long-term performance and are looking for a place where your contributions are recognized and your professional growth is supported, we’d love to meet you! The Travel & Expense Program Manager will own Rose Paving’s end-to-end travel, corporate card, and employee expense ecosystem. This role is responsible for ensuring that T&E policies, systems, workflows, automation, compliance, and user experience support our growing, national organization. Corporate Card Program & Expense Management Serve as the primary administrator for Divvy and Concur, managing configurations, card issuance, limits, and assignments. Establish and maintain approval hierarchies and GL mapping to ensure timely submissions and accurate reporting. Conduct monthly compliance reviews and audits to monitor spending patterns and inactive cards. Coordinate with Accounts Payable for employee reimbursements and optimize rebate programs. Travel Program & Governance Manage the lodging program and cultivate relationships with hotel and travel vendors. Standardize field lodging processes and improve booking compliance to reduce overall hotel spend. Develop and enforce enterprise-wide Travel & Expense and Corporate Card policies, including approval matrices and receipt requirements. Systems, Automation & Analytics Design automated workflows between T&E platforms (Divvy, Concur, CLC) and internal systems. Provide monthly spend reporting and analytics on card utilization, vendor concentration, and savings initiatives. Drive continuous improvement by eliminating manual processes and evaluating new technological solutions.

Qualifications

Bachelor’s degree or equivalent professional experience in program leadership. 5+ years of experience administering T&E platforms (e.g., Concur, Divvy) and managing corporate card programs. Proven track record in T&E policy development and governance. An expertise in systems configuration and building automated workflows between platforms.

Proficiency in Microsoft Excel and the broader Office suite. Strong analytical skills with a focus on spend reporting, data analytics, and process improvement. Strategic thinker capable of aligning T&E initiatives with broader business results. Excellent communication and presentation skills with the ability to influence cross-functional stakeholders.

Proactive, organized multitasker able to thrive in a fast-paced environment with changing priorities. Ability to work effectively both independently and as a collaborative team member.