Temporary Receptionist & Administrative Assistant

Position / Summary The Temporary Receptionist and Administrative Assistant serves as the first point of contact for our clients and guests. This role helps to ensure the office runs efficiently by supporting daily operations, managing front desk responsibilities, and assisting internal teams with administrative tasks.

Your professionalism, attention to detail, and positive attitude will help create a welcoming and productive environment. This is a temporary role beginning in November 2026 and ending January 29th, 2027. There is no direct opportunity for continued employment; however, we are excited to get to know the person stepping into this role and would be excited to consider them for other roles within the agency in the future as they become available.

Key Responsibilities

Front Desk Duties Greet all visitors warmly and professionally; notify appropriate team members upon their arrival. Promptly answer incoming phone calls; route calls to the appropriate departments or team members. Monitor general agency email inbox, voicemails, and direct inquiries accordingly. Maintain a clean, organized, and welcoming front desk and lobby area.

Administrative Support Sort and distribute incoming mail; prepare outgoing mail and shipments as needed. Perform general administrative tasks including filing, scanning, and copying. Keep customer and contact records updated in the agency management system. Order and track inventory of office and building supplies. Internal Support & Special Projects: Support agents and staff by assisting with follow-up communications or light data entry.

Help coordinate agency events, internal meetings, or celebrations. Provide backup support for other administrative roles when needed. Other duties as necessary. Skills / Competencies Friendly, professional, and comfortable engaging with clients and visitors in person and over the phone. Excellent communication and organizational skills.

Strong attention to detail and ability to multitask. Self-motivated and takes initiative to solve problems or improve processes. Intermediate Microsoft Office skills, and tech savvy to learn other office software.

Qualifications

Entry level position. Prior experience in a receptionist, front desk, or administrative support role preferred. Insurance agency or financial services experience is a plus, but not required Education: High school diploma or G.E.D required Physical Requirements: This position primarily involves sedentary work performed in an office environment.

The employee must be able to remain in a seated position for extended periods while using a computer and telephone. Frequent use of hands and fingers is required for typing, data entry, and handling documents. The role may occasionally require standing, walking short distances, and lifting or moving items up to 10 pounds (such as files or office supplies).

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.