Command Secretary

This vacancy is for a GS-0318-8, Command Secretary located in the Department of Homeland Security, U.S. Coast Guard, BASE PORTSMOUTH FACILITIES ENGINEERING DEPARTMENT -F in PORTSMOUTH, Virginia.

You will serve as a Command Secretary and be responsible for providing secretarial and office management support, and directing all program, administrative and support operations for the Command. Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include: Managing administrative operations, correspondences, records, suspense actions, calenders, and office procedures.

Communicating professionally and effectively with senior leaders, staff, and external organizations.. Preparing, reviewing, and editing correspondence, memorandum, reports, and other official documents for accuracy and proper format. Organizing competing requirements, establishes priorities, manages suspenses, and meets critical deadlines.

Responding effectively to changing priorities, short-notice requirements, and mission demands. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application.

Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision.

You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Reasonable Accommodation Informatio n

To qualify at the GS- 08 grade level, your resume must demonstrate at least one (1) full year of specialized experience equivalent to at least the GS-07 grade level in the federal sector. Specialized experience is experience that has equipped you with the ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work.

Examples of specialized experience include performing the following types of tasks on a regular basis. Identifying workflow problems, scheduling conflicts, and other situations with negative impact on organizational efficiency or effectiveness. Planning for recurring, events, conferences, and travel for Commanding Officer and staff.

Reviewing and editing outgoing correspondence, guiding staff on policies/instructions, and managing administrative timelines. NOTE: All experience statements (i.e., duties, specialized experience, or related applicable assessment) copied from this announcement and pasted into your resume will not be considered as a demonstration of your qualifications for this position.

NOTE: Education can not be substituted for experience at this grade level. National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, Ameri. Corps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

This position does not have a positive education requirement. If you are including education on your resume, report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. See Required Documents section for detail. Only experience and education obtained by the closing date of this announcement will be considered.