Fleet Coordinator

Founded in 1989, AFD Petroleum is a leading independent supplier of fuel, lubricants, and storage solutions across Alberta, B.C., Yukon, and Alaska. With over three decades of experience, we’re committed to delivering reliable service, innovative solutions, and lasting value, centered on our people, our customers, and our communities.

Job Summary

We’re adding another Fleet Coordinator to our transportation team. In this role, you’ll plan and assign trucks and deliveries so every customer and location is served as efficiently as possible. You’ll schedule and direct our drivers day to day, build trips, coordinate equipment and maintenance downtime, and keep our fuel inventory and forecasting on track for AFD customers and cardlock locations.

You’ll be the main point of support for our drivers on the road, and your planning will directly shape the service our customers receive. Reporting to our Transportation Manager, you’ll work closely with our Logistics and Area Managers, Dispatch Administrators, drivers, Shop, and Sales teams. Your Schedule Full-time, permanent, working an 8 days on, 6 days off rotation, at our Edmonton office, with time in the yard.

This role includes participation in an on-call rotation, and some overtime and after-hours work may be required. Why AFD: Great health and insurance benefits – medical, dental, vision, life insurance, disability, AD&D – because we believe in taking care of yourself. Discount on fuel. Career development. Paid orientation & training.

Personal/Sick Paid Days.

What you will do

Schedule fuel deliveries and purchases across bulk, home heat, cardlock, and wholesale. Build trips and confirm credit releases are completed before delivery. Schedule drivers to ensure adequate coverage, and make sure they follow AFD procedures for safe and efficient operation. Close trips the day following delivery, and check that all driver paperwork is complete and accurate.

Build and maintain a master load pattern list for all branch units. Work with the Logistics Manager to keep vehicle registration, insurance, permits, inspections, and USDOT requirements current, and keep branch unit files up to date. Manage unit downtime, collect DVIRs from drivers, and schedule repairs with our Shop and external vendors.

Report daily and month-end tank dips, manage inventory minimums and maximums, and report any variances to the Area Manager. Complete the fuel reconciliation spreadsheet and month-end fuel inventory report, and manage dyed fuel inventory. Support fuel forecasting, answer phone calls, and assist with customer service. What you need to succeed: 3+ years’ experience in a dispatch or dispatch-related role.

High School Diploma or GED. Advanced knowledge of MS Word, Excel, PowerPoint, and email. Professional written and verbal communication skills. Ability to stay organized and make sound decisions under pressure in a fast-paced dispatch environment. Willingness to work an 8 days on, 6 days off rotation and participate in an on-call rotation.

Extra skills and Knowledge: Experience in the fuel, transportation, or oil and gas industry. As part of the interview process, all candidates will undergo a successful completion of pre-employment requirements, including a criminal record check and employment reference verification, and an offer will be contingent upon the successful pre-employment checks.

AFD Petroleum is an equal opportunity employer. We serve communities across Western and Northern Canada, and we believe our team is stronger when it reflects them. We encourage applications from Indigenous peoples, women, persons with disabilities, racialized people, 2SLGBTQI+ people, and people of all backgrounds. All qualified candidates will be considered without regard to any characteristic protected by applicable human rights law.

Accommodations are available at every stage of the hiring process. Please contact [email protected]. People are our greatest asset, and we promote a safe and friendly workplace built on open communication, teamwork, and personal growth. Thank you for your interest in AFD Petroleum. We review every application and will contact candidates selected for an interview.

No agencies please.