Job description
ARKANCE, le premier partenaire de la digitalisation pour les secteurs de la Construction, de l'Industrie et de l'Infrastructure, recrute un order admin specialist. Vous souhaitez rejoindre notre équipe ? Envoyez votre candidature ! Job Description Summary Le poste Order Admin est un poste d’Administrateur des ventes, responsable de la gestion des transactions du cycle Order-to-Cash, depuis l’engagement du client / les bons de commande signés jusqu’à la facturation et l’encaissement, ainsi que des transactions associées du cycle Purchase-to-Pay.
L’équipe Order Admin couvre l’ensemble des activités de l’entreprise : revente de logiciels ADSK et autres éditeurs, nos propres logiciels IP, et les services. Elle inclut également des responsabilités opérationnelles liées au modèle d’agence ADSK. Job Description SIGNIFICANT ACTIVITIES
- Carry out day-to-day administrative tasks (managing telephone calls, procuring supplies, organizing internal meetings, etc.)
- Write and format proposals and invitations to tender using the appropriate tools based on information provided by the sales teams
- Follow up sales proposals with customers at the request of sales teams
- Check conformity of customer purchase order (reconciliation between quotation and order issued)
- Manage and monitor access to sites (internal and external), as required
- Declare and monitor administrative files for service providers (subcontractors)
- Request and track customer and supplier account openings
- Create the business case in business tools
- Create and track supplier orders in business tools
- Keep internal and external stakeholders informed of progress (shipping, etc.)
- Receive and check supplier invoices
- Monitor insurance (ten-year, all-risks, etc.) and bank guarantees
- Process customer invoices, in collaboration with internal stakeholders
- Monitor and handle collection of customer receivables
- Filing and archiving of files
- Participate, where necessary, in the administrative management of personnel within its scope (medical check-ups, authorizations, management of facility invoices, etc.) RESPONSIBILITIES AND SCOPE FOR ACTION
- Guaranteeing support for sales teams
- Ensure administrative management of sales (follow-up, information, etc.)
- Ensure invoicing compliance, deadlines and follow-up
- Know and apply internal and external compliance procedures and rules PROFESSIONAL KNOWLEDGE DIPLOMA(S) AND/OR EXPERIENCE(S) Vocational baccalaureate to baccalaureate +2 in administrative or commercial field desired and/or significant experience SPECIFIC KNOWLEDGE(S) Technical skill(s)
- General administrative knowledge
- Basic financial knowledge
- General knowledge of IT tools and information systems
- Advanced elementary English (A2) Behavioral skill(s)
- Rigor
- Analytical skills
- Active listening
- Interpersonal skills
- Autonomy