Regional Office Administrator_IL

FleetLogix is the premier provider of fleet management and transportation services. Our goal is to deliver the highest quality service, safety, and customer satisfaction. Join FleetLogix and be part of a team that values hard work, teamwork, and career advancement. We look forward to welcoming you!

Pay Range

$27 - $30 per hour If you are an approachable professional who loves helping others, maintaining compliance, and contributing to smooth daily operations, we want to hear from you!

Position Summary

The Regional Office Administrator provides support to their home location including daily administrative support to local management, managing employee data, conducting new hire orientations, supporting benefit enrollments, worker’s compensation claims, background checks, supporting employee discipline procedures, terminations, employment verifications, and generating various other documentation as needed.

Maintains and safeguards confidential information and security. The Regional Office Administrator is expected to travel when necessary to assist other locations with administrative tasks and train other administrators if needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. GENERAL OFFICE: Provide excellent customer service and answer all inquiries regarding the location. Type correspondence, reports and other documents as needed. Ensure professionalism and accuracy of all correspondence produced.

Perform regular inventory checks and order supplies as needed as well as maintain office appearance and cleanliness (may include vacuuming, cleaning kitchen and bathroom areas, empty trash, wipe sinks, toilets, and counters, etc.) Ensure all labor law postings are filled out and posted in office and all site locations.

Replace postings as needed or required by state law as instructed by corporate office. Gather required paperwork for any work-related injury for reporting purposes and notify appropriate individuals immediately upon notification of injury. Assist employees in completing paperwork. Assure all claims are submitted in a timely manner.

Respond to all corporate requests and support locations as needed with various projects. Coordinate completion all deliverables for all locations within the region by the requested deadline. Hiring/On-boarding/Personnel Records/Terminations: Assist with hiring for all locations in the region, both remotely and on site.

Conduct preliminary interviews via phone and in-person, coordinate for applicable positions. Manage pre-employment process and on-boarding process. Provide onsite hiring assistance as needed to locations in the assigned region. Work with site managers to ensure I-9 binders and other required documents are securely organized, stored, and kept up to date.

Execute onboarding and orientation across region as needed. Support Site Manager with completing disciplinary form letters, write-ups and other personnel related actions. Correspond with applicants, employees, and management in person, via email and telephone. Process termination paperwork as needed. Consistently maintain confidentiality and ensure personnel files are locked away at all times.

Order net-checks for voluntary and involuntary separations as required. Help organize and distribute paychecks each payday. May maintain and update employee schedules as needed. Hold benefit enrollment meetings with eligible employees on a monthly basis. Train other administrators on company procedures, polices and practices according to company standards.

Maintain a positive relationship with the customer and ensure their hiring needs are met. Regular attendance per FleetLogix policy is required and is an essential function of the position. Employees with attendance issues or excessive tardiness will be subject to disciplinary action, up to and including termination. Other duties as assigned (Please note, that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.)

Duties, responsibilities and activities may change at any time with or without notice. QUALIFICATIONS/COMPETENCIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. At least 3 years of office administrator experience; supervisory experience preferred. Prior experience and knowledge of human resources/employment practices highly desired, excellent customer service skills, ability to maintain confidentiality and professionalism.

Requires strong ability to multi-task, take own initiative, be a proactive problem solver, set priorities, organize work, and meet deadlines.

Education

and/or Experience Associate or bachelor’s degree preferred, minimum High School diploma or general education degree (GED) strongly preferred. Minimum 3 years of prior administrative and supervisory/management experience required. Communication Skills Excellent verbal and written communication skills including grammar and editing skills.

Ability to read and comprehend simple instruction, correspondence, and memos. Ability to write correspondence. Physical Requirements: Must be able to travel by vehicle or airplane to locations throughout the assigned region. Constant sitting and typing/operating a computer, phone, and mouse. Frequent talking and hearing.

Occasional lifting up to 10 lbs (rarely up to 25 lbs). Typical office environment with moderate noise levels.

Compensation

Compensation

commensurate with education and experience. Health benefits available the first of the month after 60 days of full-time employment. Paid Time Off, Paid Holidays and 401k A company culture that promotes teamwork, safety, and career growth.

About Us

FleetLogix, Inc. is proud to be an Equal Employment Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics.

We promote a workplace that is free of drugs and alcohol. All employment is contingent upon completion of drug and background screenings. Join a team that moves fast, supports one another, and delivers outstanding service every day. Apply now and take your career to the next level!