AR Consultant - Florida

Job Description Accounts Receivable Consultant Department: Accounting FLSA Status: Exempt Reports to: Accounts Receivable Director Department: Accounts Receivable Overview of the Position The Accounts Receivable Consultant is responsible for supporting admissions, accounts receivable, and other administrative functions under the direction of the AR Director and designated subject matter experts.

This position provides training, guidance, and operational support to ensure accurate billing practices, timely documentation, compliance with established policies and procedures, and effective coordination among facility and business office teams.

Duties and Responsibilities

Admissions

• Train admissions staff, as needed, on policies and procedures related to the admissions process.
• Assist with gathering and verifying resident information, including hospital stay details, insurance verification, eligibility, and completion of admissions packets.
• Provide ongoing training and in-services to admissions staff regarding payer contract changes, payment arrangements, inclusions and exclusions, and billing requirements.
• Ensure each facility maintains a current contract spreadsheet, including levels, rates, inclusions and exclusions, and contact information. Accounts Receivable (A/R)
• Provide training to business office staff regarding billing practices, billing policy updates, company policy changes, and other business office functions.
• Assist with the monthly billing process.
• Assist with preparing electronic bank deposits for posting.
• Assist with maintaining resident trust accounts.
• Assist with preparing monthly resident account statements.
• Run daily census reports and enter changes into Point. Click. Care (PCC), as needed.
• Run Medicare eligibility reports, as needed.
• Obtain approvals for Treatment Authorization Requests (TARs), as needed.
• Review petty cash reconciliations.
• Assist with Medi-Cal billing processes.
• Assist with private collections.
• Assist with Medi-Cal eligibility and application processes.
• Support the company’s philosophy, mission, commitment, vision, and values.
• Perform job responsibilities in accordance with the company’s Code of Business Conduct, policies and procedures, Corporate Compliance Agreement, applicable federal and state laws, and professional standards.
• Perform other duties as assigned.

Requirements

• Demonstrated knowledge of computerized patient tracking systems.
• Knowledge of, or ability to learn, computerized billing systems.
• Ability to communicate effectively with office staff, residents, family members, vendors, and all levels of the organization.
• Proficiency with computers and Microsoft Office applications.
• Strong attention to detail with the ability to produce accurate and concise work.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Education

• Bachelor’s degree in Accounting, Business Administration, Finance, or a related program preferred.

Qualifications

• Minimum of five years of experience as a Business Office Manager or equivalent experience required.
• Minimum of five years working in a skilled nursing setting
• Experience reviewing payer requirements, billing documentation, and account follow-up to support timely reimbursement.
• Strong working knowledge of skilled nursing facility billing processes, including Medicare, Medicaid/Medi-Cal, managed care, private pay, and collections.
• Ability to analyze account balances, identify billing discrepancies, and coordinate resolution with facility and corporate teams.
• Demonstrated ability to train, guide, and support business office and admissions staff in accordance with company policies and applicable billing requirements. License No professional license is required for this position. Physical Requirements Must be able to perform the essential functions of the position safely and in accordance with facility procedures, with or without reasonable accommodation. Environmental Conditions May be exposed to blood, body fluids, infectious disease, air contaminants, including tobacco smoke, hazardous chemicals, and the Hepatitis B Virus while performing job-related duties. Acknowledgement I have read this job description and understand the requirements set forth therein. I agree to perform the identified essential functions in a safe manner and in accordance with the facility’s established procedures. I understand that, as a result of my employment, I may be exposed to blood, body fluids, infectious disease, air contaminants, including tobacco smoke, and hazardous chemicals, and that the facility will provide instructions on how to prevent and control such exposures. I further understand that I may also be exposed to the Hepatitis B Virus and that the facility will make the hepatitis B vaccination available to me free of charge. I understand that my employment is at-will, and thereby understand that my employment may be terminated at-will either by the facility or myself, and that such termination can be made with or without notice. Signature
• Accounts Receivable Consultant Date ­­­­­­­­­______________________________________________________________________________________________________ Signature
• Accounts Receivable Director Date