Office Manager

Description At Utila, you’ll help build the modern, enterprise-grade platform that powers digital asset operations for more than 300 global institutions. Our technology secures $15B+ in monthly transaction volume and has protected over $100B to date, and we’re growing fast, backed by $50M in funding and a rapidly expanding customer base. We work on mission-critical systems that demand innovation, precision, and deep technical expertise. If you’re excited by complex challenges, want to work with exceptionally strong teammates, and are looking to make a real impact on the future of financial technology, you’ll feel right at home here. Join us, and help build something big. Role Overview We’re looking for a highly organized, hands-on, and proactive Office Manager to take full ownership of our day-to-day office operations and help create a smooth, efficient, and enjoyable workplace experience. As our Office Manager, you’ll be the go-to person for everything related to the office, from managing vendors and service providers, maintaining our workspace, and keeping the kitchen stocked, to coordinating company-wide travel and managing our travel & expense platform, Mesh. This is a hands-on role that requires strong organizational skills, attention to detail, and the ability to manage multiple priorities and stakeholders independently.

Responsibilities

Office Operations & Administration Own the day-to-day operations of our Tel Aviv office, ensuring everything runs smoothly and efficiently. Own relationships with vendors, suppliers, and service providers, managing ongoing services and ensuring a high standard of service. Coordinate office maintenance, facilities, and operational needs from start to finish. Own office inventory, supplies, and purchasing, ensuring the office is fully equipped and well maintained. Manage office-related expenses, invoices, and ongoing administrative processes. Serve as the go-to person for day-to-day administrative and operational needs, working closely with HR, Finance, Legal, and other teams when needed. Identify operational issues proactively and find practical solutions quickly. Travel & Expenses Take full ownership of employee travel management, including flights, accommodation, transportation, and other business travel arrangements. Coordinate travel for employees across different locations and time zones. Own and manage Mesh, our travel and expense management platform, including employee expenses, reimbursements, invoices, and ongoing administration. Support employees with travel and expense-related questions and ensure processes are handled efficiently and accurately.

Requirements

1–2 years of experience in office management, administration, operations, or a similar role. Experience working with vendors, suppliers, and service providers. Ability to work under pressure in a fast-paced environment. Strong organizational skills and exceptional attention to detail. Hands-on approach with a strong sense of ownership and accountability. Excellent communication and interpersonal skills. Experience managing business travel and employee travel arrangements- advantage Experience with travel & expense management platforms; experience with Mesh is a strong advantage- advantage Comfortable managing invoices, expenses, purchasing, and administrative processes. Ability to work independently, prioritize effectively, and handle multiple tasks in a fast-paced startup environment. Fluent English – written and spoken.

Preferred Qualifications

Why This Role?

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