Attendance Clerk HS

Job Title: Clerk Attendance HS Wage/Hour Status: Nonexempt Reports to: Principal Pay Grade: AS3 194 Days Dept./School: Assigned Campus Date Revised: 1/23/2025 Primary Purpose: Facilitate the efficient operation of the attendance office and provide clerical services to the assigned administrator. Maintain accurate attendance records for the campus.

Under direct supervision, perform data entry of attendance records.

Qualifications

Education/Certification High school diploma or GED Special Knowledge/Skills: Proficient skills in keyboarding, word processing, and file maintenance Effective organizational, communication and interpersonal skills Ability to use personal computer and software to develop spreadsheets and databases, Ability to speak/read Spanish (Preferred) Preferred Experience: Three years of successful secretarial or clerical experience preferably in a related field Major Responsibilities and Duties: Records and Reports: Organize and manage the routine work activities in the attendance office.

Collect and enter attendance data into established database and verify accuracy of according to established procedures. Assist parents, students, and faculty with questions regarding student attendance. Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.

Contact parents to verify student absences as needed Report all attendance problems to designated administrator Knowledge of district attendance guidelines/policies Reception and Phones: Prepare correspondence, forms, reports, etc. for the assigned administrator. Compile, prepare, and submit various reports for the office.

Make appointments and maintain office calendar. Receive incoming calls, take reliable messages, and route all to appropriate staff. Receive, sort, and distribute mail and other documents to staff members. Maintain office files. Other: Maintain confidentiality of all information. Provide excellent customer service to all students, staff, parents, and community members Order and maintain supplies.

Participate in staff development training programs when appropriate. Keep informed and comply with all state and district policies and regulations concerning primary job functions. Responsible for the input of TEAMS/PEIMS data as directed. Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, kneeling and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds), occasional heavy lifting, over 45 pounds Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress; Subject to frequent deadlines The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.

This job is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice Approved by: Kim Holcomb Date: 8/26/2025 Reviewed by: Dr. Tamy Smalskas Date: 12/12/2025