IS Administrative Assistant

POSITION SUMMARY

This Administrative Assistant position performs a wide variety of office and administrative support duties for the Information Services department. This position interacts with team members and vendors on a daily basis. The Administrative Assistant will complete daily assignments in timely manner and enhance the productivity and effectiveness of a technical staff in a busy, professional environment.

Primary Responsibilities Administrative Support: Perform general office duties, including document preparation, filing, record maintenance, mail distribution, and answering multi-line phones. Scheduling & Coordination: Maintain calendars, coordinate meetings, and arrange Team Member travel, including airfare, hotels, and rental vehicles.

Purchasing & Financial Processing: Prepare and process purchase orders, invoices, accounts payable, and Team Member expense reports. Payroll Administration: Review and process weekly payroll and timekeeping records accurately and on schedule. Vendor Communication: Work with external vendors to address purchasing, invoicing, and order-related questions or discrepancies.

Office Management: Order and distribute office supplies, maintain inventory records, and support departmental organization. Department Support: Assist leadership and Team Members with administrative requests, reporting, and special projects. Process Improvement: Identify opportunities to streamline administrative activities, improve accuracy, and increase departmental efficiency.

Perform additional responsibilities as assigned. Position Requirements Education & Experience High school diploma or equivalent required. 1–2 years of administrative or office support experience preferred. Proficiency in Microsoft Office, including Excel, Word, Outlook, and PowerPoint. Experience with purchasing, invoicing, payroll, expense reporting, or multi-line phone systems preferred.

Skills & Qualifications Strong organizational skills with the ability to manage multiple priorities and meet deadlines. Excellent attention to detail and accuracy in documentation and financial processing. Professional written and verbal communication skills with a customer-service mindset. Strong analytical, problem-solving, and time-management abilities.

Dependable, punctual, self-motivated, and accountable for assigned responsibilities. Ability to work independently while collaborating effectively with Team Members and leadership. Adaptable to changing priorities and comfortable working in a fast-paced environment. Must be able to work on site in Eau Claire, WI.