Parts Specialist

Job Details: Job Location: 1001 Industrial Parkway Mc. Donough

• Mc. Donough, GA, Salary Range: Undisclosed, Parts Specialist Bennett Family of Companies | Mc. Donough Shop Scope: Parts Specialist assigned to the Mc. Donough Shop, supporting fleet maintenance of tractors, trailers, and related equipment. Built from standard industry practice in the same format as the other descriptions in this project. No source job description or job-analysis form was provided. Department Mc. Donough Shop — Fleet Maintenance FLSA Status Non-Exempt (hourly, eligible for overtime) Reports To Shop Foreman, Mc. Donough Shop Supervises No direct reports Confidentiality Level Moderate — access to vendor pricing, purchase orders, and inventory cost data Decision Responsibilities Selects correct parts and approved vendors within established guidelines; recommends stocking levels and substitutions; escalates non-standard, high-cost, or warranty-related purchases to the Shop Foreman Authorized Expenditure Purchase orders up to a set limit per company purchasing policy (amount to be confirmed, e.g., $500.00 USD); larger purchases require Shop Foreman (or higher) approval Location Mc. Donough Shop parts room and warehouse, Mc. Donough, GA; occasional local vendor pickups Position Summary The Parts Specialist makes sure Mc. Donough Shop technicians have the right parts, at the right time, at the right cost to keep the fleet safe and on the road. Reporting to the Shop Foreman, the role orders, receives, stocks, issues, and tracks parts and supplies for tractors, trailers, and equipment; keeps accurate inventory records in the maintenance system; works with vendors on pricing, availability, returns, and warranty claims; and supports shop efficiency by reducing equipment downtime caused by parts delays.

Key Responsibilities

Parts Ordering & Purchasing Identify and source parts using part numbers, VINs, manufacturer catalogs, and electronic parts lookup tools. Create and manage purchase orders; get quotes and compare price, availability, and lead time across approved vendors. Expedite urgent parts for down units and follow up on backorders; keep the Shop Foreman informed of parts delays affecting the repair schedule.

Maintain good working relationships with vendors, dealers, and suppliers in the Mc. Donough / metro Atlanta area. Receiving, Stocking & Issuing Receive shipments; verify against purchase orders and packing slips; report shortages, damage, or incorrect parts. Label, stock, and organize parts in a clean, logical, and safe parts room.

Issue parts to technicians and charge them to the correct unit, work order, or repair order. Inventory Control Maintain accurate inventory records in the fleet maintenance / inventory system. Perform cycle counts and assist with periodic physical inventories; investigate and resolve variances. Monitor min/max stock levels and reorder points; recommend changes to the Shop Foreman based on usage.

Identify obsolete, slow-moving, or surplus stock and recommend disposition. Returns, Cores & Warranty Process vendor returns, core returns, and credits; track until credit is received. Prepare and submit warranty claims with supporting documentation; track recovery. Administrative & Support Match invoices to purchase orders and receiving documents; forward to Accounts Payable and help resolve discrepancies.

Pick up parts from local vendors as needed. Keep the parts room and shop areas clean, organized, and compliant with safety rules, including proper handling and storage of fluids, batteries, and hazardous materials. Perform other duties as assigned by the Shop Foreman.

Essential Functions

(ADA) Accurately identify, order, receive, and issue parts using catalogs, part numbers, and computer systems. Maintain accurate inventory and purchasing records. Lift, carry, and stock parts and materials throughout the shift. Communicate clearly with technicians, the Shop Foreman, vendors, and Accounts Payable. Operate shop equipment such as pallet jacks and, if certified, forklifts.

Maintain regular, reliable, and predictable attendance, including early starts, overtime, or weekends when the shop needs coverage.

Qualifications

Qualifications

High school diploma or GED. Preferred: Associate degree or vocational/technical training in diesel/automotive technology, supply chain, or business. Experience Required: 1–2 years of parts, inventory, warehouse, or purchasing experience. Preferred: 3+ years as a parts specialist/counter person in a heavy-duty truck, trailer, fleet, or equipment dealership environment; working knowledge of heavy-duty truck and trailer components.

Certifications Required at hire: Valid driver's license (for vendor pickups — confirm with Mc. Donough Shop). Preferred: ASE P2 (Parts Specialist — Medium/Heavy Truck Dealership Parts) or other ASE parts certifications; forklift operator certification (can be provided by company). Technical Skills Ability to read parts catalogs, diagrams, and specifications and decode VINs.

Experience with a fleet maintenance or inventory system (e.g., TMT, Fleetio, Fullbay, or similar) and dealer/vendor parts portals. Microsoft Office, especially Excel and Outlook. Basic math for pricing, inventory counts, and reconciliation. Mechanical aptitude and knowledge of truck and trailer systems (brakes, tires, lighting, engines, suspension).

Soft Skills Strong attention to detail and accuracy. Organization and time management in a fast-paced shop. Customer service mindset toward technicians and drivers. Clear communication and negotiation with vendors. Problem-solving and sense of urgency for down equipment. Dependability and integrity in handling company inventory and spending.

Other Requirements Must pass pre-employment drug screen and background check per company policy. Travel Requirements Minimal travel (under 10%), mainly local pickups from vendors and dealers in the Mc. Donough / metro Atlanta area during the workday. Occasional support of inventory counts at other Bennett locations may be requested.

Assumption — confirm with the Mc. Donough Shop. Physical Requirements Frequent standing, walking, bending, stooping, reaching, and climbing ladders to stock shelves. Regular lifting and carrying up to 50 lbs; occasional team lifts or equipment-assisted lifts of heavier items (e.g., brake drums, tires, batteries). Pushing and pulling carts and pallet jacks.

Computer and keyboard use for extended periods. Good vision for reading part numbers and labels; ability to hear in a noisy shop. Exposure to shop noise, dust, temperature changes (including Georgia summer heat in shop bays), oil, grease, and fluids. Working Conditions Mc. Donough Shop parts room and warehouse environment (about 80% inside / 20% outside or in shop bays), working closely with technicians around operating trucks and equipment.

PPE such as safety glasses and steel-toe boots required in shop areas. Full-time hourly schedule; may include early starts, overtime, weekends, or on-call coverage for breakdowns. www.bennettig.com EEO/Vets/Women/Minorities/Disabled