Senior Litigation Paralegal

Description Job Summary: Kovitz Shifrin Nesbit is growing! A well-established and leading law firm specializing in the representation of homeowner, condominium, and community associations is seeking a Department Supervisor/Senior Paralegal for our Litigation Department. The candidate will have the option to work from our Lincolnshire or Chicago office.

The ideal candidate will have 5+ years of paralegal experience, including prior experience in a supervisory role. The Department Supervisor/Senior Paralegal will be responsible for a wide range of duties, including billable paralegal work as well as non-billable managerial and administrative tasks. The hours for this exempt position are 9:00am to 5:00pm, Monday- Friday.

The salary range for this role is $70,000 - $85,000 per year, contingent upon level of experience. KSN offers a full benefits package including medical, dental, vision, medical expense reimbursement plan, short and long-term disability, basic life/AD & D coverage, voluntary life insurance, critical illness, accident, hospital, and a retirement plan for eligible employees.

The position requires a minimum of 60-90 days of in-office training. After successfully completing this period, the role will transition to a hybrid schedule with one in-office day required per week. The requirement will be discussed more during the interview process. To be considered for this position, you MUST apply at the link below: https://recruiting.

paylocity.com/recruiting/jobs/Apply/3532023/Litigation-Department-Supervisor. Senior-Paralegal Duties/Responsibilities:

• Draft various pleadings, motions, and other legal documents as needed.
• Prepare and respond to written discovery requests and oversee the assembly and management of document production.
• Supervise and manage the work of department paralegals and legal assistants to ensure quality, accuracy, adherence to deadlines, and compliance with established procedures.
• Perform the duties of department paralegals and legal assistants in their absence.
• Investigate, troubleshoot, and resolve inquiries or concerns from property managers and board members.
• Provide guidance to department staff on handling complex issues and assist with resolving escalated complaints or disputes.
• Implement corporate and departmental policies, procedures, and standards in coordination with management.
• Address performance issues with employees, identify root causes, and work toward effective resolutions.
• Train and mentor department staff on job responsibilities, company policies, and best practices.
• Distribute workload equally and ensure a consistent and efficient workflow.
• Arrange coverage and backup support for staff as needed.
• Assist in interviewing and hiring new team members.
• Lead or actively participate in the implementation of new initiatives and department-wide programs.
• Collaborate closely with the Litigation Department Attorney Manager and participate in department meetings.
• Perform additional duties and responsibilities as assigned by the Litigation Department Attorney Manager.
• Manage firm user accounts for Lexis. Advance, Smartbooks, Microbilt, Search. Bug, and Du. Page County CRIS.
• Oversee the Litigation Department’s Odyssey, i2File, and Cook County Sheriff e-filing accounts.
• Maintain and update department library publications.

Requirements

• Minimum of 5 years of practical litigation experience as a paralegal.
• Proven experience in a supervisory or leadership role.
• Proficiency with department-related software and technology preferred, including Lexis. Advance, Westlaw, i. Manage, Juris, Juris Suite, Vision, Outlook, Word, Excel, PowerPoint, Adobe, Relativity, Scarab, and other relevant tools.
• Strong drafting and legal writing skills.
• Exceptional analytical and problem-solving abilities.
• Highly detail-oriented with strong organizational skills and the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Ability to thrive in a fast-paced environment while handling complex tasks and meeting daily deadlines.
• Ability to quickly learn and adapt to specialized firm software. DISCLAIMERS: Equal Employment Opportunity KSN is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, marital status, military/veteran status, or any other status protected by applicable federal, state, or local law, including the laws of Illinois, Florida, and Indiana. Reasonable Accommodation KSN is committed to complying with the Americans with Disabilities Act (ADA), the ADA Amendments Act, and applicable state disability laws. Applicants or employees who require a reasonable accommodation to perform the essential functions of this position, or to participate in the application process, should contact Human Resources to initiate the interactive accommodation process. Employment Eligibility All employees must be legally authorized to work in the United States. KSN participates in E-Verify to confirm the employment eligibility of individuals hired by the firm, as required by federal law. At-Will Employment This job description is not a contract of employment and does not guarantee employment for any specific duration. Employment with KSN is at-will: either the employee or the Firm may terminate the employment relationship at any time, for any reason not prohibited by law, with or without notice. This document does not create express or implied contractual rights and may be modified at the Firm's discretion without prior notice.