Administrative Office Personnel (Mid level)

Position summary

Coordinate daily administrative work and departmental communication with limited direct supervision.

Responsibilities

Answer and route calls; manage shared inboxes and calendars; draft correspondence. Create and maintain electronic and paper filing systems, databases, and reports. Schedule meetings and prepare agendas, materials, and notes. Monitor and reorder office supplies and coordinate service for office equipment. Greet visitors, provide basic information, and direct inquiries to the appropriate City personnel.

Organize competing assignments and keep routine office work on schedule.

Minimum qualifications

High school diploma, associate degree, administrative certification, or a suitable combination of education and specialized training or experience; 2–4 years of general office or administrative support experience; strong Microsoft Office, organization, and communication skills.