Accounts Payable (AP) manager

About the Role

We are seeking a proactive and experienced Accounts Payable (AP) Manager to lead our AP function within the construction division. This individual will oversee the daily operations of the AP team, ensure compliance with company policies and industry standards, and drive process improvements to support our growing portfolio of construction projects.

The ideal candidate brings strong leadership skills, deep knowledge of construction billing practices, and a commitment to accuracy and efficiency.

Key Responsibilities

Manage the full-cycle accounts payable process for construction projects, including subcontractor and vendor payments, invoice approvals, and disbursements. Lead and mentor the AP team, providing training, support, and performance management. Ensure accurate coding and timely processing of invoices in alignment with job cost structures and contract terms.

Review and approve high-dollar invoices, change orders, and payment applications. Maintain strong vendor relationships and ensure compliance with tax documentation (W-9s), lien waivers, and insurance requirements (COIs). Oversee weekly check runs, ACH payments, and 1099 reporting. Collaborate closely with project managers, procurement, and finance to resolve discrepancies and streamline processes.

Assist with month-end close activities, including AP accruals and reporting. Develop and implement policies, procedures, and systems improvements to increase AP efficiency and accuracy. Ensure audit-ready documentation and adherence to internal controls.

Qualifications

Bachelor’s degree in Accounting, Finance, or related field preferred. 5+ years of accounts payable experience, with at least 2 years in a managerial or supervisory role. Prior experience in the construction industry is highly preferred. Strong understanding of construction documentation including AIA billing, lien waivers, and COIs.

Proficient in accounting and ERP software (e.g., Sage 300, Viewpoint, QuickBooks, or similar). Solid understanding of job costing and general ledger coding. Excellent communication, leadership, and organizational skills. Ability to prioritize and manage multiple tasks in a fast-paced environment.

Preferred Skills

Familiarity with union reporting and certified payroll (if applicable). Knowledge of lien law compliance and subcontractor management best practices. Why Join Us? We offer a collaborative and growth-focused environment where your leadership and attention to detail will directly contribute to the success of our construction operations.

Join a company that values integrity, teamwork, and operational excellence.