Subcontracts Specialist

Company Overview CB&I delivers integrated storage and asset‑management solutions that help customers operate safely, reliably, and efficiently across the lifecycle of their facilities. Through our two global business units

• Storage Solutions, the world leader in tanks, terminals, and storage systems, and Asset Solutions, a leading provider of operations, management, wells and decommissioning services - we combine technical excellence with execution capability to extend asset life, optimize performance, and maximize value.

Overview

The Subcontracts Specialist is an individual contributor role responsible for all commercial subcontracts administration work, to include assistance with high volume subcontract packages from issued requests for proposals through execution phase.

Responsibilities include

evaluation of proposals, securing qualified bids and bidders and maintaining subcontract records in accordance with established procedures. This position is an experienced Professional role with industry experience in CB&I Storage Solutions markets, products, clients, and customers.

Responsibilities

• Under minimal supervision, actively participates in managing and administering subcontracts engaged in construction activities for oil and gas-related projects.
• Provides technical support, or functional support team to support projects.
• Facilitates communication between multiple departments within Company and Contractors and manages all Contract documents including the day-to-day pre-award and post-award administration of subcontracts on multiple oil and gas-related projects.
• Pre-award activities include qualifies potential bidders, assembles and issues Invitation to Bid, and assists with commercial and technical bid evaluations thought contract award.
• Post-Award activities will include finalization and award of contracts, daily administration during execution including communications, invoicing, status reports, and contract closeout.
• Assisting with subcontracting strategy development for Subcontracts Manager, ensure all contracts are incorporated as well as negotiated to include the Project required flow down conditions to minimize Company risk.
• Responsible for the assigned subcontracts packages for budget and cost including monitoring on expenditures on payment approval, changes, and negotiate any disputes for the best position of the Company in accordance to the contracts provision. Cost control is essential.
• Perform day to day work completing subcontract documentation in compliance with procedures and including necessary approval documents, traceability and close out packages.
• Ensure all subcontract requirement such as performance guarantees, insurances, warranties are properly secured.
• Deliver reports required by Project and Function on time for the Subcontracts Manager.
• Advise Operations on execution plans and issues.
• Proactively supports the company’s values and culture, including diversity & inclusion goals and maintaining a healthy and safe work environment free of harassment and discrimination.

Qualifications

• 2-3 years (minimum) in EPC industry with contract and subcontract administration experience.
• Bachelor’s degree in construction, Project Management, Supply Chain Management, Business Administrations, or equivalent experience.
• Experiences in executing subcontract templates, packages, bid evaluation, negotiating terms and conditions or Subcontract development and management processes (highly recommended). Skills and Behaviors
• Relies upon experience, interpersonal skills, and broad knowledge of subcontracts to ensure task completion in compliance with policies, procedures, and business strategy.
• Under general direction, uses specialized knowledge or skills to solve complex and unique problems.
• Adaptability and Agility to learn and contribute in varying and complex environments.
• Strong Communication
• Written and Oral.
• Ability to accomplish established objectives within a diverse corporate environment.
• Critical thinking and out of the box in problem solving are essential.
• Excellent written and verbal communication skills
• Excellent team player and ability to meet tight timelines.
• Proficient Computer Skills – Database, Spreadsheets, and MS Office.
• Effectively exemplify the company’s values and competencies for future Leadership roles.
• Actively seeks and utilizes an effective mentoring relationship(s).
• Establishes medium and long term career and personal development goals.
• Enthusiastically seeks and accepts tasks and projects in rotations that allow for maximum experience and growth.
• Under minimal supervision, actively participates in managing and administering subcontracts engaged in construction activities for oil and gas-related projects.
• Provides technical support, or functional support team to support projects.
• Facilitates communication between multiple departments within Company and Contractors and manages all Contract documents including the day-to-day pre-award and post-award administration of subcontracts on multiple oil and gas-related projects.
• Pre-award activities include qualifies potential bidders, assembles and issues Invitation to Bid, and assists with commercial and technical bid evaluations thought contract award.
• Post-Award activities will include finalization and award of contracts, daily administration during execution including communications, invoicing, status reports, and contract closeout.
• Assisting with subcontracting strategy development for Subcontracts Manager, ensure all contracts are incorporated as well as negotiated to include the Project required flow down conditions to minimize Company risk.
• Responsible for the assigned subcontracts packages for budget and cost including monitoring on expenditures on payment approval, changes, and negotiate any disputes for the best position of the Company in accordance to the contracts provision. Cost control is essential.
• Perform day to day work completing subcontract documentation in compliance with procedures and including necessary approval documents, traceability and close out packages.
• Ensure all subcontract requirement such as performance guarantees, insurances, warranties are properly secured.
• Deliver reports required by Project and Function on time for the Subcontracts Manager.
• Advise Operations on execution plans and issues.
• Proactively supports the company’s values and culture, including diversity & inclusion goals and maintaining a healthy and safe work environment free of harassment and discrimination.
• 2-3 years (minimum) in EPC industry with contract and subcontract administration experience.
• Bachelor’s degree in construction, Project Management, Supply Chain Management, Business Administrations, or equivalent experience.
• Experiences in executing subcontract templates, packages, bid evaluation, negotiating terms and conditions or Subcontract development and management processes (highly recommended).