Attendance Clerk Middle School

Job Title: Clerk Attendance MS Wage/Hour Status: Nonexempt Reports to: Principal Pay Grade: AS 2 195 days Dept./School: Assigned Campus Date Revised: September 28, 2023 PRIMARY PURPOSE: Facilitate the efficient operation of the attendance office and provide clerical services to the assigned administrator. Maintain accurate attendance records for the campus.

Under direct supervision, perform data entry of attendance records.

QUALIFICATIONS

Education/Certification High school diploma or GED Special Knowledge/Skills: Proficient skills in keyboarding, word processing and file maintenance Effective organizational, communication and interpersonal skills Ability to meet established deadlines Ability to follow written instructions Ability to operate multi-line phone system Preferred Experience: Three years of successful secretarial or clerical experience preferably in a related field MAJOR RESPONSIBILITIES AND DUTIES: Records and Reports Demonstrate acceptable work habits including teamwork, initiative and dependability.

Report to work on time each day. Organize and manage the routine work activities in the attendance office. Collect and enter attendance data into established database and verify accuracy of according to established procedures. Assist parents, students, and faculty with questions regarding student attendance. Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.

Call parents to verify student absences as needed Report all attendance problems to designated administrator Reception and Phones Prepare correspondence, forms, reports, etc. for the assigned administrator Compile, prepare, and submit various reports for the office Make appointments and maintain office calendar Receive incoming calls, take reliable messages, and route all to appropriate staff Receive, sort, and distribute mail and other documents to staff members Maintain office files Perform routine bookkeeping tasks, including simple arithmetic operations Other Maintain confidentiality of all information Participate in staff development training programs when appropriate Keep informed and comply with all state, district, department, and campus policies and regulations concerning primary job functions Order and maintain supplies Perform any other duties and/or tasks that may be assigned on an as needed basis EQUIPMENT USED: Computer and peripherals, copier, calculator, multi-line telephone, postage machine, folding machine, and fax WORKING CONDITIONS Mental Demands: Ability to read Ability to communicate effectively (verbal) Ability to operate computer Ability to follow oral and written instructions Ability to meet deadlines Physical Demands: Frequent repetitive hand motions Frequent prolonged use of computer Frequent light lifting, under 15 pounds Occasional heavy lifting, over 45 pounds Occasional bending Occasional stooping Occasional kneeling Continuous sitting Sensory Requirements: Hearing Visual Acuity Environment: Normal office environment Numerous phone calls Subject to frequent interruptions Subject to frequent deadlines Requires travel throughout district Subject to temperature extremes The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.

This job is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice. Reviewed by: Joe La. Puma Date: November 8, 2023 Approved by: Dr. Randy Davis Date: November 8, 2023