Hybrid Executive Assistant

A prominent organisation in the renewable space is seeking a highly skilled part-time Executive Assistant to provide high-level administrative, diary, and coordination support to the Chief Operating Officer (COO). This position is pivotal in ensuring executive efficiency, with the potential to extend support to the broader C-Suite as the scope of work evolves.

This is a hybrid working role requiring a Gauteng-based professional to allow for in-office requirements, starting with training on-site, offering initial part-time hours with the potential for expansion. Hours: Monday, Wednesday and Friday 09h00-11h00. Initially, starting on 6 hours per week potentially working up towards 30 hours per week if required.

The successful candidate will act as a central point of coordination, managing complex logistics and scheduling to allow leadership to focus on strategic priorities.

Key Responsibilities

Administer the COO’s schedule by prioritising and rescheduling appointments to optimise time management. Conflict Resolution: Proactively identify and resolve scheduling overlaps at least two weeks in advance to minimise disruptions. Strategic Time Blocking: Ensure the diary balances meetings with dedicated focus time and adequate preparation periods.

Meeting Coordination: Organise virtual and in-person sessions, including room bookings, catering, and equipment logistics. Stakeholder Engagement: Liaise with internal and external stakeholders to confirm objectives, attendees, and meeting requirements. Travel and Logistics: Manage end-to-end travel arrangements (flights, accommodation, and transport) for the COO and the broader executive team.

Onboarding Support: Coordinate short-term accommodation and travel profiles for new joiners and visiting guests in line with company policy. Administrative Excellence: Provide ad-hoc support for executive tasks while maintaining the highest levels of confidentiality and professional discretion. Collaboration: Work closely with the Business Support Manager to ensure seamless handovers and alignment with organisational standards.

Requirements

National Senior Certificate is essential. 5–8 years of experience as an Executive Assistant, Virtual Assistant, or in a senior administrative capacity. Proven track record of supporting C-Suite or senior leadership teams. Demonstrated expertise in managing intricate executive calendars. Experience organising multi-leg travel itineraries.

Ideally based in Gauteng or near Pretoria to facilitate hybrid needs.

Preferred Qualifications

A relevant tertiary qualification in Business Administration or Office Management. Prior experience in a fast-paced corporate environment. Required Software Skills Microsoft Outlook (Advanced) Microsoft Teams Microsoft Office Suite (Word, Excel, PowerPoint) Benefits Virtual/remote work structure with a hybrid component.

(Preference for candidates in Gauteng or Pretoria). Opportunity for the scope of work and hours to increase over time. Work directly with top-tier executive leadership.