Secretary

Position: Secretary. Location: Montgomery CountySPS Consulting seeks enthusiastic and organized Secretary to provide administrative support to the Administrative Services team in the areas of Procurement and Account Payable/Receivable.Duties may be varied but fall under extensive office and administrative support services, including:Procurement (75%) Maintain the current contract database, including updating contract expiration dates, insurance expiration dates, and vendor contact information.

Track contract expiration dates, renewal timelines, and insurance renewals. Request and collect insurance certificates from vendors and coordinate review/approval with Risk Management before sharing with Procurement. Request mandatory insurance requirements from Risk Management for new contracts and solicitations. Prepare new contracts, amendments, solicitation documents, and transmittal memoranda using established templates.

Prepare scoring sheets for the Qualification and Selection Committees using established templates. Assist with verifying pricing/points calculations. Create and maintain a spreadsheet for allowable fees under benefits contracts. Maintain the encumbrance tracking spreadsheet for non-benefits contracts. Maintain the expenditure tracking spreadsheets for selected contracts including, Personify Health, CPS, Concentra, and Bolton contracts to better inform management on spending and future encumbrance needs.

Create and maintain a spreadsheet tracking fiscal year encumbrances for direct purchase orders that are not issued under existing contracts.Fiscal/Accounts (25%). Initiate health insurance invoices into Oracle. Assist with reconciling and recording group insurance revenue and billing remittances. Review and initiate non-health insurance invoice payments.

Tuition assistance support for vendor payments. Assist with Outside Agency billing invoices. Requirements:Considerable experience is required, including experience with assignment-specific word processing and/or spreadsheet software. Requires specialized knowledge of legal documents and processes in order to type and prepare a variety of documents.

Proficient in typing and Microsoft Office applications with good editing skills. Take and transcribe dictation, research files and records, etc.Possess a friendly and courteous demeanor and is able to work with witnesses and customers. Ability to efficiently operate office equipment, including desktop computers, fax machine, copier and printers