HR Administrative Assistant

Reporting Relationship: Reports to the Regional HR Manager; no direct reports.

Position Summary

Provides administrative and operational support for Human Resources, including employee records, onboarding, recruiting, timekeeping, payroll, and general office administration. The position travels frequently to company locations to support employees, managers, and operations while maintaining consistent HR processes and confidentiality.

Essential Duties and Responsibilities

Human Resources, Payroll & Employee Administration Support new hire, onboarding, termination, attendance, status-change, and other employee processes. Maintain accurate personnel files, HR documentation, forms, and employment records. Answer routine HR questions and refer complex matters to the appropriate HR team member.

Maintain confidentiality of employee and company information. Recruiting & Staffing Support Schedule applicant phone screens, interviews, physicals, background checks, and orientations. Coordinate interviews and candidate communication throughout the hiring process. Assist with job postings, recruiting administration, job fairs, community events, and other recruiting activities.

Maintain accurate applicant and recruiting records. Administrative & Business Support Maintain calendars and prepare reports, spreadsheets, documents, and other administrative materials. Support office operations, including filing, supplies, and general administrative needs. Coordinate administrative needs with HR, Operations, Accounting, and Management.

Assist with special projects and other business needs. Travel & Multi-Location Support Travel approximately 75% of the time to company facilities, including overnight travel as needed. Provide HR and administrative support for onboarding, employee documentation, timekeeping, payroll, recruiting, and other HR activities.

Adapt to different facilities, teams, schedules, and operational needs while maintaining consistent HR processes. Coordinate travel schedules and priorities with HR and management. Skills & Competencies Strong organizational, time management, communication, customer service, and attention-to-detail skills. Ability to manage multiple priorities, meet deadlines, and follow through on assignments.

Proficiency with Microsoft Office, particularly Excel and Outlook. Experience with HRIS, payroll, applicant tracking, or timekeeping systems preferred. Ability to handle confidential information professionally and work independently and collaboratively. Ability and willingness to travel frequently. Bilingual English/Spanish skills are a plus.

Requirements

High school diploma or equivalent required; additional education in Human Resources, Business Administration, Accounting, or a related field preferred. 1–3 years of administrative, HR, payroll, recruiting, customer service, or related experience preferred. Valid driver's license and ability to travel independently between company locations.

Physical Demands & Work Environment This position requires approximately 75% travel and regular work at office and manufacturing facilities. The employee must be able to move throughout office and plant environments; sit, stand, walk, reach, hear, speak, and use hands and fingers regularly. Close and distant vision are required.

Plant environments may be noisy and require PPE. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential functions. Disclaimer This description summarizes the general nature and level of work for this position and is not intended to be an exhaustive list of duties, responsibilities, or skills.

Additional duties may be assigned as business needs require.