Accounts Payable and Administrative Coordinator

We are seeking a detail-oriented Accounts Payable & Administrative Coordinator to support the daily financial and administrative operations of our organization. This position is responsible for accounts payable processing, vendor management, office administration, and front desk support while ensuring accuracy, confidentiality, and exceptional customer service.

Key Responsibilities

Process invoices, payments, vendor setup, and accounts payable transactions. Maintain Bill.com and accounting system integrations and resolve discrepancies. Reconcile credit card transactions, petty cash, and related financial records. Manage 1099 reporting, vendor compliance, contracts, and certificates of insurance.

Prepare reports for audits, grants, and other organizational needs. Serve as the primary receptionist by greeting visitors, answering phones, and managing building access procedures. Coordinate mail distribution, office supplies, equipment, and general administrative support. Assist with special projects and HR-related administrative tasks.

Qualifications

Strong organizational skills and attention to detail. Experience with QuickBooks Desktop or similar accounting software. Proficiency in Microsoft Office 365, particularly Excel. Excellent communication, customer service, and multitasking abilities. Ability to maintain confidentiality and work effectively in a fast-paced environment.

Requirements

High school diploma or equivalent required. Associate degree in Accounting preferred. 2-4 years of Accounts Payable experience preferred. Ability to obtain CPR/AED certification (training provided). Apply today to join a collaborative team where your accounting and administrative expertise will make a meaningful impact.