Administrative Support

The Opportunity: The Saskatchewan Coroners Service has a challenging opportunity for an intermediate level administrative assistant who is a confident, highly motivated and well-organized professional and is capable of working in a fast-paced, demanding and high volume work environment. Reporting to the Supervisor of Administrative Support, you will provide administrative support to the northern coroners and to the Coroners Service staff in the Saskatoon office.

You will respond using medical and legal terminology to inquiries made in writing, in person or by telephone from lay coroners, members of the public, RCMP, municipal police services, various government agencies and stakeholders, such as funeral homes, transport services, lawyers and health professionals. This includes speaking directly with family members of the deceased who are extremely frustrated, angry, upset, grieving or distraught.

Respond to telephone inquiries from the public and redirect calls. Monitor and code expenditures, and prepare and process business expense forms, invoices, and contracts. Provide support to the team, including assisting with equipment and software issues. Compose, record, proofread, and edit a variety of correspondence.

Coordinate and schedule travel, event logistics, meetings, equipment, and CVA vehicles as required. Compile, sort, and distribute incoming and outgoing mail. Acquire, purchase, and maintain inventory such as forms, office supplies, and equipment. Job Capabilities: As a public servant, we are seeking someone who: Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.

Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks. Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes. Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.

Is adaptable, continuously learns from experience and applies those learnings to new situations. Focuses on achieving public service excellence. Technical Knowledge and Skills: Medical and legal terminology, documents and processes; Office and administrative practices and procedures, protocols and investigative processes including filing systems such as ARMS and ORS; Coroner Case Management System (CCMS); Government financial accounting principles, policies and practices; and Computer applications and intermediate word processing techniques in a Windows environment including: creating and revising tables and charts, merging data files, creating and editing templates, using databases, PowerPoint, Publisher and management of Microsoft Outlook.

Job Skills: Communication (Level B) Critical Thinking (Level A) Digital Skills (Level A) Interacting with Others (Level A) Navigating Ambiguity (Level A) Managing Self (Level A) Health, Safety and Wellness (Level A) Data Literacy (Level A) Influence (Level A) Political and Organizational Awareness (Level A) Managing Organizational Resources (Level B) Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.

What We Offer

Dynamic and challenging work Competitive salary Comprehensive benefits package including pension Vacation, scheduled days off, and other types of leave Inclusive work environments Career growth, development, and advancement opportunities Flexible work arrangements Our Commitment to Excellence: The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.