Executive Assistant

Job Summary

We are looking for a highly capable and proactive Executive Assistant to support senior leadership in both administrative and operational functions. The ideal candidate is exceptionally organized, anticipates needs, and thrives in a fast-paced environment. This role requires professionalism, discretion, and the ability to manage multiple priorities while acting as a trusted partner to leadership.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
• Prepare and edit reports, presentations, and executive correspondence with a high level of accuracy and confidentiality.
• Serve as a key point of contact between executives and internal/external stakeholders, ensuring clear and timely communication.
• Support project coordination by tracking action items, deadlines, and follow-ups to ensure timely execution.
• Handle administrative operations including expense reports, invoices, document management, and office coordination.
• Anticipate executive needs and proactively address administrative or operational challenges.
• Maintain confidentiality of sensitive information and exercise sound judgment at all times.

Qualifications

& Experience

• Bachelor’s degree in Business Administration, Management, or a related field.
• 2–4 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role.
• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace.
• Excellent written and verbal communication skills.
• Proven ability to manage multiple tasks, prioritize effectively, and meet tight deadlines.
• Ability to work independently with minimal supervision in a dynamic, fast-paced environment.
• High level of professionalism, discretion, and attention to detail.
• Experience supporting senior leadership and coordinating with multiple stakeholders is highly desirable.