Office Manager (Varna)

About the Role

We are looking for a proactive, organised, and detail-oriented Office Manager to join our team in Varna, Bulgaria. In this role, you will be responsible for ensuring the smooth day-to-day operation of our office, creating a comfortable and welcoming working environment, and supporting employees with administrative and organisational matters.

You will work closely with our HR, Finance, and IT teams to coordinate office operations, support employee onboarding, and help maintain an efficient and positive workplace. What You'll Be Doing:

• Office Management: Ensure the smooth daily operation of the office, maintain a clean, comfortable, and well-organised workspace, and coordinate meeting room arrangements;
• Office Supplies & Inventory: Order and manage office supplies, including snacks, beverages, stationery, and other essentials. Monitor stock levels, maintain inventory records, and track office-related expenses;
• Vendor & Service Coordination: Communicate with external service providers, including cleaning companies, couriers, maintenance services, and suppliers. Coordinate deliveries and ensure timely service;
• Office Facilities: Assist with searching for and selecting office and residential rental properties, coordinate related administrative processes, and maintain accurate office agreements and documentation;
• Equipment Management: Coordinate the purchase of office furniture and equipment, maintain inventory records, and assist the IT team with laptop purchases, accessories, repairs, and maintenance;
• Employee Benefits: Coordinate employee health insurance arrangements with the insurance provider and assist colleagues with insurance-related questions and access to medical services;
• Employee Onboarding & Offboarding: Support HR and Admin teams with onboarding and offboarding processes, including airport transfers, accommodation arrangements, office tours, and helping new employees settle in;
• Team Events: Help organise team-building activities, internal events, and other employee engagement initiatives.
• Administrative & Finance Support: Collaborate with the Finance team on employee benefits administration and provide general administrative assistance when needed.

What We're Looking For

• Previous experience in office administration, office management, or a similar administrative role;
• Strong organisational and multitasking skills, with excellent attention to detail;
• Good communication and interpersonal skills, with a friendly and service-oriented approach;
• Ability to work independently, prioritise tasks, and solve day-to-day operational issues;
• Confidence in communicating with external vendors and service providers;
• Good knowledge of MS Office or Google Workspace;
• Good command of English and Bulgarian, both written and spoken;
• A proactive, responsible, and flexible approach to work;
• Experience supporting HR processes, employee onboarding, or office-related procurement would be an advantage. Reasons to join us:
• Our positive workplace atmosphere creates a culture of collaboration and support, making it a place you'll love working in;
• With flexible working hours and remote options, you'll love the freedom to work on your terms;
• We offer a generous unlimited vacation and sick leave policy, allowing you to take time off and enjoy a work-life balance.
• The vacation leave policy is available after completing a 3-month probation period;
• You'll love working here because we provide financial assistance for professional development, helping you stay ahead of the curve and love your career path;
• Our Educational Allowances give you the opportunity to expand your knowledge and experience, not only in your work but also in other areas;
• After a 3-month probation period, you'll love the monthly allowance of up to €100 for personal activities, giving you the opportunity to pursue your interests and hobbies outside of work;
• At our company, we prioritise the health and well-being of our employees, which is why we offer comprehensive health insurance plans after a 3-month probation period. There are group medical plans for certain office locations and compensation for medical expenses up to €80 per month for all other locations;
• Our referral program rewards you with €500 for bringing top talent to the company, making it a place you enjoy sharing with others. The referral bonus is awarded after the referred employee successfully passes their probation period;
• With engaging team-building activities and corporate parties, you'll love being part of our community and team spirit.
• Please note: Certain benefits, including educational allowances, professional development support, health insurance, and personal activity allowances, become available only after 3 months of the probation period, subject to company policy and local regulations. Recruitment Process:
• A 30-minute HR Interview with the Recruiter;
• Final interview with the team;
• Final decision and Offer.