Accounts Payable

Position Summary

We are seeking a detail-oriented and organized Accounts Payable (AP) Clerk to support our accounting team with timely and accurate processing of invoices, payments, and expense reporting. The ideal candidate will have a strong understanding of accounting principles and a commitment to maintaining accurate financial records in a fast-paced environment.

Key Responsibilities

Review, verify, and process vendor invoices and employee expense reports. Match purchase orders, receipts, and invoices to ensure accuracy. Code invoices to appropriate general ledger accounts and cost centers. Prepare and process weekly check runs, ACH, and wire payments. Maintain vendor files and ensure up-to-date W-9s and tax documents are on file.

Resolve invoice discrepancies and vendor inquiries in a timely and professional manner. Assist in month-end closing by reconciling AP sub-ledger to the general ledger. Monitor accounts to ensure timely payments and report aging payables. Support audits by providing documentation and reports as needed. Collaborate with procurement, operations, and project teams to ensure accurate job costing.

Qualifications

High school diploma or GED required; associate’s or bachelor’s degree in Accounting, Finance, or related field preferred. 2+ years of experience in accounts payable or general accounting. Proficiency in accounting software (e.g., QuickBooks, Sage, NetSuite, or Viewpoint) and Microsoft Excel. Strong organizational and time management skills with attention to detail.

Ability to work independently and as part of a team. Excellent communication and customer service skills.

Preferred Qualifications

Experience in construction, utilities, or manufacturing industries. Familiarity with job costing and multi-entity environments. Knowledge of 1099 reporting and sales/use tax.