Payroll Coordinator

Job Details: Job Location: Jefferson Industries Corp

• West Jefferson, OH, Position Type: Full Time, Education Level: None, Salary Range: Undisclosed, Travel Percentage: Negligible, Job Shift: First, Job Category: Human Resources, As the North American headquarters for G-TEKT Corporation, Jefferson Industries actively participates in the Global Automotive Industry. As part of our involvement, Jefferson Industries Corporation offers design and development for press dies and other tools necessary to produce automotive products. We embrace programs for product development including product design review and Advanced Product Quality Planning. Our facilities support high quality product manufacturing, and we provide a timely and flexible approach to meeting the needs of our customers. We are actively seeking a Payroll Coordinator to join our Human Resources Department on 1st Shift (core schedule, Monday through Friday 7:30am - 4:00pm) Position Overview The Payroll Coordinator oversees assigned payroll operations, analyzes complex payroll issues, evaluates internal controls, and implements improvements to payroll accuracy, compliance, and efficiency. The role also administers timekeeping, payroll-related benefit transactions, unemployment claims, and employment verifications while exercising independent judgment to resolve issues and strengthen payroll processes. Core Responsibilities Payroll Operations and Analysis: Oversee assigned payroll activities, investigate complex discrepancies, identify root causes, evaluate financial and compliance impacts, and implement corrective actions within delegated authority. Timekeeping and Attendance: Administer timekeeping processes, resolve discrepancies, coordinate corrections, and issue attendance point letters in accordance with established Company policies and procedures. Audits and Internal Controls: Lead assigned payroll audits and reconciliations, evaluate control effectiveness, identify risks, and implement corrective actions to strengthen payroll accuracy and financial accountability. Process Improvement: Evaluate payroll systems, procedures, and reporting practices; develop and implement authorized improvements to increase accuracy, compliance, and operational efficiency.

Benefits

Oversee assigned payroll transactions for approved bonuses, incentives, benefit deductions, and other authorized payments; investigate discrepancies and improve verification procedures. Unemployment Claims and Employment Verifications: Prepare timely unemployment claim responses, analyze supporting records, process employment verifications, and maintain appropriate documentation.

Analysis, Decision-Making, and Reporting: Analyze payroll trends, variances, and potential risks; independently evaluate alternatives, resolve significant assigned issues, implement corrective actions, and communicate findings and recommendations to management. Compliance and Confidentiality: Research applicable payroll requirements, maintain accurate records, safeguard confidential Associate information, and escalate matters requiring additional authority or management review.

JIC associates are eligible for a comprehensive and competitive compensation and benefits package, including: Compensation: Weekly Pay Holiday Pay Shutdown Pay Summer - around July 4th holiday Winter - around Christmas/New Year's holiday Bi-annual Team Achievement Bonus Annual Profit Share Bonus Benefits: Paid vacation Three (3) medical options to allow you the flexibility to choose what level of coverage best fits you and your family's needs Flexible Spending Accounts (medical and dependent care) Free Dental & Vision (must be enrolled in medical benefit) Voluntary Supplemental Life Insurance Hospital Indemnity Group Accident Critical Illness Company-paid Short-term Disability Long-term Disability Basic Life & AD&D Employee coverage - 2 times annual base earnings Spouse - flat $10,000 Child - flat up to $5,000 401k Retirement Traditional Contribution ROTH Contribution Company Match 401k Retirement Profit Share Funded 100% by Company based on a percentage of eligible earnings each quarter Eligible regardless of participation in 401K Retirement Referral Bonus Tuition Reimbursement Safety Equipment Reimbursement (safety boots & prescription safety glasses) Company-paid uniforms, including laundering Tickets@Work - web-based discount program (hotels, car rental, tickets, etc.)

Qualifications

Experience in payroll, payroll analysis, accounting support, financial controls, or a related field. Strong analytical, numerical, investigative, and problem-solving skills. Demonstrated ability to investigate complex issues, identify root causes, evaluate alternatives, and determine appropriate resolutions.

Knowledge of payroll processing, timekeeping, payroll reconciliations, and internal controls. Ability to research applicable requirements and recognize potential compliance concerns. Experience evaluating processes, developing recommendations, and implementing improvements. Proficiency with payroll systems, spreadsheets, reporting tools, and standard office applications.

Strong organizational skills and the ability to maintain confidential information and meet deadlines. Sound judgment, attention to detail, and the ability to work independently within assigned authority. What Success Looks Like Accurate and timely payroll completion. Effective resolution of complex and recurring payroll discrepancies.

Strong payroll audit results and reliable internal controls. Reduced errors through root-cause analysis and process improvement. Accurate, timely unemployment claim responses and employment verifications. Clear, actionable reporting and recommendations that support sound business decisions. Education, Math, Language and/or Experience Related experience in payroll, accounting, bookkeeping, or a similar field is preferred.

Candidates with relevant transferable experience may also be considered. Ability to read, interpret, and comprehend instructions, correspondence, policies, procedures, and technical information. Ability to communicate information effectively in one-on-one and small-group settings and prepare clear, accurate written documentation and reports.

Ability to perform mathematical calculations using whole numbers, common fractions, and decimals; calculate rates, ratios, percentages, and variances; and analyze and interpret numerical data, reports, and graphs. Ability to identify discrepancies, evaluate calculations, and apply mathematical reasoning to resolve payroll-related issues.

Ability to analyze information, identify root causes, evaluate alternatives, exercise sound judgment, and maintain accuracy and confidentiality when handling sensitive payroll and Associate information.