Executive Assistant - Reliever (J&F)

Position Overview

Performs a variety of administrative and executive support tasks for senior-level managers. The Executive Assistant (4-Month Reliever) is responsible for managing calendars, coordinating travel arrangements, preparing expense reports, and providing day-to-day administrative support to executive team members. The ideal candidate is highly organized, possesses excellent time management skills, and can work independently with minimal supervision.

This role contributes to the overall efficiency of the business by delivering personalized, professional, and timely support to executives.

Responsibilities

Acting as the point of contact among executives, employees, clients, and other external partners

• Managing information flow in a timely and accurate manner
• Managing executives’ calendars and setting up meetings.
• Preparing financial statements, reports, memos, invoices, letters, and other documents.
• Answering phone calls and routing calls to the correct person, or taking messages.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Helping prepare for meetings.
• Accurately recording minutes from meetings.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos and submissions, and distributing them as needed.
• Making travel arrangements for executives.
• Experience as a virtual assistant.
• Opening, sorting, and distributing incoming faxes, emails, and other correspondence.
• Provide general administrative support.

Education

• Bachelor’s degree in any Business course Experience
• Proven experience as an Executive Assistant, Administrative Assistant, or similar support role.
• Experience in managing schedules, travel arrangements, and confidential documents.
• Exposure to working with senior executives or top management. Skills
• Excellent written and verbal communication skills.
• Skilled in MS Office (Word, Excel, PowerPoint, Outlook), Google Workspace, and other productivity/project management tools (e.g., Trello, Asana, Slack).
• Ability to anticipate needs, act proactively, and make sound decisions under pressure.
• Accuracy in scheduling, documentation, and correspondence.

Benefits

and Compensation At J&F Foods, we invest in your success. Enjoy a competitive salary, comprehensive benefits, continuous learning and development, team-building activities, exclusive employee discounts, gifts, and exciting opportunities for career growth and promotion. J&F Foods is a multinational food company and part of the Johnsonville network, combining global expertise with local excellence.

Guided by our core value of "Loving Your Neighbor," we are committed to producing high-quality food products, building meaningful careers, and serving millions of Filipino families through trusted brands such as Bossing, Yummy, Pinoy, and Johnsonville. Applicants must be eligible to work in the country where this job is located, without requiring sponsorship now or in the future.