Lead Administrative Assistant

Job Summary

At Purdue University, great work happens when people, processes, and resources come together seamlessly. As the Lead Administrative Assistant, you will play a vital role in supporting the academic mission of the College of Health and Human Sciences (HHS) by providing high-level administrative and operational support across multiple academic units at Purdue's Indianapolis location.

In this dynamic and highly collaborative role, you will serve as a central resource connecting faculty, staff, students, university leaders, and campus partners. You'll help coordinate day-to-day operations, support academic programs and special initiatives, streamline processes, and ensure exceptional service across a variety of administrative functions.

This position is ideal for a proactive professional who thrives on organization, relationship-building, problem-solving, and creating operational excellence that helps others succeed. This is an on-site position, working at our Indianapolis, IN campus.

Responsibilities Include

Provide high-level administrative support for academic and operational activities across multiple HHS academic units in Indianapolis. Coordinate shared administrative processes and develop, maintain, and improve standard operating procedures to support consistent and efficient operations. Manage Form 12 tracking, follow-up activities, and related workflow processes.

Coordinate P-Card purchasing, reconciliation, and associated financial documentation. Oversee office supply inventory, ordering, and management for shared spaces. Coordinate package, mail, printing, and general office operations. Serve as a point of contact for maintenance requests and facilities-related needs within shared offices, laboratories, and academic spaces.

Coordinate food orders, logistical arrangements, and operational support for meetings, events, and programs. Support Indianapolis-based academic program operations, including graduate student processes, REU onboarding, semester schedule distribution, and faculty support activities. Coordinate faculty, guest speaker, and visitor logistics, including travel arrangements, accommodations, and event support.

Assist with accreditation reviews, site visits, academic program assessments, and related reporting activities. Coordinate academic ceremonies, recognition events, and specialized college programs. Support faculty and staff search processes, including scheduling, candidate logistics, and interview coordination. Facilitate new employee onboarding and assist with student hiring and payroll-related processes.

Coordinate faculty meetings and provide administrative support for committees, initiatives, and special projects. Prepare and edit correspondence, reports, presentations, promotional materials, and other business documents. Facilitate communication and collaboration among HHS academic units, college leadership, central administration, West Lafayette partners, faculty, staff, and students.

Serve as a lead resource for special projects and initiatives assigned by HHS Assistant and Associate Deans. Address complex inquiries and administrative issues while exercising sound judgment, discretion, and professionalism.

What We're Looking For

Required: Education and Experience: High School Diploma/GED. Four years of experience in an administrative support role. Skills Needed: Excellent written, verbal and interpersonal communication skills. Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality. Strong organizational and time management skills and attention to detail.

Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc. Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs. Ability to interpret policies and procedures to proactively resolve issues or improve processes.

Ability to identify problems and implement or recommend solutions. Drafting, proofreading and editing skills. Ability to lead others and provide direction and constructive feedback. Additional Information: To learn more about Purdue’s benefits summary CLICK HERE Purdue will not sponsor employment authorization for this position A background check will be required for employment in this position FLSA: Non-Exempt (Eligible For Overtime) Retirement Eligibility: Non-exempt Defined Contribution Plan Career Stream Administrative and Operational Support 4 Pay Band S055 Job Code #20002332 Purdue University is an equal opportunity/equal access university.