Sr. Coordinator, Academic Programs (Oro Valley, AZ)

Following generally prescribed procedures and under moderate supervision leads the development, coordination, and execution of pre-clinical academic schedules for Years 1 and 2, managing multi-variable logistics across students, faculty, facilities, and curriculum requirements, including highly interdependent simulation and surgery group scheduling requiring advanced sequencing and resource balancing.

Ensures compliance with university and AVMA COE accreditation standards. Serves as the quality control lead to ensure all academic schedules are accurately displayed in the Learning Management System (Elentra). Provides cross-trained support for Clinical Year scheduling and lottery processes, including preparation, execution, site confirmations, schedule changes, and adjustments, ensuring continuity and operational stability.

Actively supports and monitors clinical site compliance with program standards, contributing to the quality, integrity, and sustainability of clinical education partnerships. Collaborates closely with faculty, academic staff, and leadership to evaluate the Year 1 and Year 2 curriculum; manages the curriculum timeline to ensure all deliverables are met across all departments; prepares and maintains reports on program activities, progress, and outcomes; and contributes to the Self-Study Report (SSR) and other accreditation documentation while continuously improving and streamlining processes for efficiency and compliance.

Oversees scheduling and utilization of academic spaces, manages exam, supports purchasing and procurement for curricular needs, and coordinates student-facing academic events throughout the year to ensure smooth delivery of instructional activities. Independently troubleshoots issues, resolves operational challenges, and proactively identifies areas for continuous improvement.

Develops, documents, and maintains standard operating procedures (SOPs) for academic program operations, ensuring consistency, accountability, and proper training across processes. Knowledge, Skills, and Abilities: Advanced proficiency in MS Word, Excel, PowerPoint. Working knowledge of academic policies, procedures, and business practices, preferably in a higher education or academic setting.

Demonstrated ability to coordinate multiple priorities, manage complex processes, and meet deadlines in a fast-paced environment. Strong organizational skills with a high level of attention to detail and data accuracy. Effective oral and written communication skills and the ability to work collaboratively across teams.