Administrative Assistant

The Administrative Assistant provides lawyers, paralegals, and legal assistants with support while working on a wide range of secretarial, administrative, and ad hoc projects. The Administrative Assistant provides flexibility in extending support and assistance through multi-tasking for multiple people and/or initiatives and proactively contributes to the Firm’s success by actively seeking to improve working processes, anticipate needs, and acting accordingly.

This role is central to ensuring a smooth operation of the practice groups and supports the team members in their day-to-day workload. Perform general office duties, including mailing, document management, data entry, and maintenance of other general office needs as requested Perform a variety of administrative functions, including opening of new matters, conflict checks, proforma and billing activities Provide typing and other electronic support as requested, including from dictations Answer phones, take messages, escalate matters as necessary, and redirect calls Assist with opening and closing client matters Assist with e-filing procedures Create binders, signature packages, exhibits, or other printed or electronic materials Scan, upload and organize work appropriately within the document management system Interact with clients as directed by their practice groups Receive and calendar court schedules Filter, sort, and respond to emails from clients and other parties by email in a professional and polished manner consistent with Bernstein Shur standards Support attorneys and others who are working off-site Provide coverage for reception as needed Other duties as assigned to support practice groups or firm functions AA/AS required BA/BS strongly preferred One year of relevant work experience as an administrative/executive assistant required Excellent verbal and written communication Proficient in Excel, Word, and PowerPoint Proficient in managing Outlook calendars for multiple people/teams Excellent medical, dental, and vision insurance Group life and disability insurance Financial wellness program 401K employer match and profit sharing 23 days PTO starting on day 1 11 paid holidays Paid parental leave Mobile data reimbursement Free parking