Executive Assistant and Office Operations Lead - Key Accounts (Remote)

This is a position within Haldren and not with one of its clients. This fully remote role supports high-tempo search delivery by coordinating stakeholders, protecting candidate experience, and keeping workflows predictable across multiple concurrent assignments within South Africa.

Key Responsibilities

• Coordinate candidate and client interviews with discretion and precision
• Prepare agendas, briefing packs, and follow-up notes with clear action tracking
• Maintain meeting cadence and ensure decisions and next steps are documented
• Maintain confidential records, contracts, and correspondence in shared systems
• Manage complex calendars, meeting logistics, and travel coordination (as needed)
• Own inbox triage and stakeholder communication to protect executive focus time Requirements
• 5+ years supporting senior leaders, ideally in consulting, professional services, or recruitment
• Advanced calendar management and executive-level coordination capability
• Proficiency with office productivity tools and executive document formatting standards
• Strong written and verbal communication skills in a professional services environment
• High attention to detail, with consistent follow-through on deadlines and stakeholder expectations
• Comfort working with confidential information and applying sound judgement
• Ability to work effectively in a remote environment with disciplined time management Benefits
• Salary range: 460,000 - 600,000
• Remote work arrangement (South Africa)
• Opportunities for professional growth
• Flat management structure with direct access to decision-makers.
• Open communication environment.
• Full medical coverage. Haldren is a recruitment agency that provides services to clients ranging from startups and non profits to multinational corporations. Haldren emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes. To learn more about the firm and about our candidate services - please visit US Recruitment Agency, Executive Search & Talent Solutions