Field Administrative Assistant - Apopka, FL

Full-Time Temporary Administrative Assistant Job Description Position: On-site Administrative Assistant Approximately 12 Months Anticipated Start: Mid November

• Early December Work Environment Job Trailer Construction Job Site Various personalities- Office/client executives Government representatives Construction workers Position Description (Office Manager) Maintain files, logs & logins (electronically & manually) Write and prepare meeting minutes/agendas Write letters, emails & correspondence on behalf of Project Managers Prepare spreadsheets from pre-made templates & occasionally from scratch Daily weather reports Fax, scanners, printers – use, maintain, fix and keep a stock of supplies (ink, toner, etc.) Maintain contacts in Outlook Introduce subcontractor safety & violation programs to subcontractors Help keep the job trailer office clean and organized, stocked with supplies including food Multiple other tasks as assigned Computer Skills (Mandatory) Excel
• Daily use, must be able to work from a template or begin from scratch Simple formulas Formatting (lines, colors, etc) Word
• Daily use, must be able to work from a template or begin from scratch Formatting (lines, colors, etc) Outlook
• Email – Compose on behalf of project managers Contact updating Scheduling meetings & calendar Adobe Acrobat Convert to PDF Print/Save to PDF Combine multiple PDF files into one