Assistant Manager - Facility

Job Title Assistant Manager

• Facility Job Description Summary Job Description

1. Staff&AttendanceManagement a. Approvetheattendanceofsub-staff. b. ImplementandmonitorR&R(Rewards&Recognition)programsforsub-staff. c. Ensurestatutorycompliance(DA/MinimumWages),withcostsheetsvettedbyProcurementandclientapproval. d. Overseetimelyclearanceofsalaries.
2. Invoice&FinancialManagement a. EnsureinvoicesaresubmittedtoABSbeforethe5thofeverymonth. b. Submitinvoicestotheclientimmediatelyuponreceipt. c. Maintainaninvoicetrackerandensurealignmentofinvoiceswithagreements/contracts. d. Reviewinvoicestoensurecostsremainwithinbudgetaryguidelines. e. GenerateandpresentPOsforapprovalandpayment, inconsultationwithProcurementStandards. f. Ensuretimelyclearanceofvendorinvoices.
3. Reporting&Reviews a. SubmitMonthlyManagementReport(MMR)andQuarterlyBusinessReview(QBR)bythe8thofeverymonth. b. PrepareandshareIncidentReports,ConsumablesReports,andDailyReportsasrequired.
4. Procurement&VendorManagement a. Generatenewservicerequestsandissuethemtovendors(viaAssetInfinity). b. Identifynewvendorsforexistingproductsatcompetitiverates, inconsultationwithProcurementStandards. c. Negotiatewithcurrentvendorsforbetterratesduringcontractrenewals. d. FormulateandmaintainvendoragreementsinconsultationwithProcurementStandards.
5. Pantry&HousekeepingManagement a. Monitorusageofpantryandhousekeepingproducts. b. Trackandminimizewastage. c. Reorderpantryandhousekeepingproductsasperdefinedstocklevels.
6. Workplace&DeskManagement a. Maintainatrackerforallottedandtotaldesks. b. AllocatedeskstonewjoinersincoordinationwithHRandteammanagers. c. Reallocatedesksfromemployeesexitingthefirm. JobDescriptionFormat 22.8.2025
7. Events&CulturalSupport a. ManagedecorationsandeventarrangementsasperCulturalTeamrequests(C&W). b. Arrangefoodprovisionsaccordingtodefinedmenu/budget, inconsultationwithProcurement/Admin. c. Procuregoodsandstationeryforattendees, inconsultationwithProcurementStandards.
8. Compliance&SOPs a. EnsureSOPsandchecklistsarefollowedandmaintainedasperC&Wstandards. b. MaintainacomprehensivelistofphysicalassetsagainstFixedAssetsRegister. c. EnsureDAcomplianceandvendoradherencetostatutoryrequirements.
9. Meetings&Coordination a. AttendC&WManagers’meetingsonMSTeams(mandatory). b. Actasliaisonbetweenclient,Procurement,andservicevendors. c. Managead-hoctasksasperclientrequirements. INCO: “Cushman & Wakefield”