Human Resources Coordinator

Human Resources is seeking an enthusiastic and motivated team player to join our fast-paced Department. The Human Resources Coordinator provides administrative and clerical support and reports to the Chief Human Resources Officer. Position responsibilities include, but are not limited to, the following: Complete monthly Office of Medicaid Inspector General (OMIG) Exclusions Checks to ensure regulatory compliance.

Answer phones and provide daily support and guidance to staff, ensuring a high level of customer service and confidentiality. Serve as the liaison between HR, leadership, and external agencies for records requests, subpoenas, and compliance matters. Provide monthly bargaining unit reports to the Union. Complete employment and other types of verification requests and letters.

Track and process Employee Referral Fees. Remain in contact with program leadership to assist with monitoring agency employee on-call staff, sending inquiry letters as needed. Process and mail termination letters including the NYS Record of Employment. Process HR related expenses, incoming/outgoing mail flower/fruit basket requests and supplies for HR / Staff Development.

Print ID badges, as needed; order supplies when needed. Maintain PERKS list in coordination with the Employee Resource Liaison. Manage all aspects of employee recognition related functions and gift distribution. Assist with departmental filing, including the set-up / organization of the new hire file. Support the onboarding process by: Reporting New Hires through the NYS Online Reporting Center.

Assist with the completion of personal references, employment and education verifications. Provide backup coverage for the HR Benefits Team (especially during Open Enrollment) and Reception desk. This position must maintain a high level of confidentiality related to all job-related functions, and provide support, as needed, to the entire HR team.

HOURS: 40/Monday through Friday/9:00 am to 5:00 pm STARTING SALARY: $ 18.32 to $ 21.35 per hour H.S. Diploma or equivalent required. Minimum 3 years’ HR experience required. Computer proficiency and technical aptitude with the ability to use Microsoft products, including PowerPoint and a HRIS/benefits database. Team-oriented, excellent written and verbal communication skills. Bilingual strongly preferred. Excellent organizational and time management skills.

Previous experience in I/DD field preferred.