Practice Assistant

Position Summary

Our Charleston, SC office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, this role reports to the attorneys it supports and helps ensure clients receive quality legal service by providing administrative support, handling complex and specialized tasks, and collaborating effectively with the team.

This position primarily supports multiple attorneys and also provides back-up assistance to other attorneys within the office on an as needed/as assigned basis.

Essential Functions

Drafts correspondence and other legal documents to assist attorneys with litigation matters and pre-litigation cases. Prepares documents for e-filing and files documents with the Court. Prepares documents for production and discovery. Maintains and organizes electronic files using document management software and in compliance with internal policies.

Maintains and updates calendars for assigned attorneys, including meetings, depositions, due dates, and client-related activities. Coordinates with Docketing Department to ensure case deadlines are entered into the firm’s docketing system. Assists attorneys in preparation for depositions and mediations. General Administrative Support Prepares and processes new matter documents Coordinates with the Firm’s Billing Department regarding client billing matters Prepares expense reimbursement and disbursement requests Assists with scheduling meetings and depositions Communicates effectively and professionally with clients and with others in the Firm.

Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines. May be responsible for additional administrative assistance and may, on occasion Assist with mentoring new office staff Assist with piloting new software Requirements 4+ years of experience as a practice assistant or legal secretary Knowledge of legal terminology, legal documents and legal processes Strong computer proficiency in the use of MS Office, document management, e-filing, and database software Excellent written and verbal communication skills Strong command of grammar, spelling, and punctuation Strong proofreading skills Strong organizational and time management skills, and the ability to work independently or as part of a team Reliable, consistent attendance.

Please note, we are not working with outside recruiters for this position.

Benefits

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.

Contact Information If you have questions, please e-mail Libby at libby.naikelis@ogletree.com with "Practice Assistant – Charleston" in the subject line. Please note, applications submitted via e-mail will not be considered. Firm Overview Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters.

Best Law Firms® has named Ogletree Deakins a “Law Firm of the Year” for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its “Law Firm of the Year” in the Litigation – Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico.

The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S. We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments. Equal Opportunity Employer. Drafts correspondence and other legal documents to assist attorneys with litigation matters and pre-litigation cases.

Prepares documents for e-filing and files documents with the Court. Prepares documents for production and discovery. Maintains and organizes electronic files using document management software and in compliance with internal policies. Maintains and updates calendars for assigned attorneys, including meetings, depositions, due dates, and client-related activities.

Coordinates with Docketing Department to ensure case deadlines are entered into the firm’s docketing system. Assists attorneys in preparation for depositions and mediations. General Administrative Support Prepares and processes new matter documents Coordinates with the Firm’s Billing Department regarding client billing matters Prepares expense reimbursement and disbursement requests Assists with scheduling meetings and depositions Communicates effectively and professionally with clients and with others in the Firm.

Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines. May be responsible for additional administrative assistance and may, on occasion Assist with mentoring new office staff Assist with piloting new software 4+ years of experience as a practice assistant or legal secretary Knowledge of legal terminology, legal documents and legal processes Strong computer proficiency in the use of MS Office, document management, e-filing, and database software Excellent written and verbal communication skills Strong command of grammar, spelling, and punctuation Strong proofreading skills Strong organizational and time management skills, and the ability to work independently or as part of a team Reliable, consistent attendance.

Please note, we are not working with outside recruiters for this position.