Construction Administration Coordinator

Ci Design, Inc. (Ci) seeks a highly organized Construction Administration Coordinator to support our project teams during the construction phase. Ci’s thriving practices shape diverse project types, ranging from state-of-the-art science and technology facilities to dynamic mixed-use developments and residential communities, as well as 24/7 mission critical environments.

Our team provides exceptional multidisciplinary services in architecture, planning, interiors, procurement, lab and manufacturing planning, experiential graphics, branding, and landscape design. This position will be responsible for coordinating and maintaining construction administration documentation, with a primary focus on RFIs and submittals.

The Construction Administration Coordinator will work closely with Project Managers, Project Architects, consultants, and contractors to ensure RFIs and submittals are properly received, logged, routed, tracked, and distributed in a timely manner. Receive, log, track, and distribute RFIs and submittals throughout the construction administration process.

Route RFIs and submittals to the appropriate internal team members and consultants for review. Maintain accurate and up-to-date RFI and submittal logs. Monitor outstanding items and due dates and follow up with project teams and consultants to help ensure timely responses. Distribute completed RFI responses and reviewed submittals to contractors and appropriate project stakeholders.

Maintain organized electronic records of RFIs, submittals, responses, and related construction correspondence. Utilize Newforma and Procore to manage construction administration documentation and project communication. Assist project teams with document transmittals and other construction administration coordination as needed.

Ensure project documentation is properly filed and maintained in accordance with company standards. Communicate with internal project teams, consultants, and contractors regarding the status of RFIs, submittals, and other documentation. Preferred minimum 2+ years of experience. Experience working in an architecture, engineering, construction, or similar professional environment preferred.

Familiarity with construction administration processes and terminology, including RFIs, submittals, shop drawings, and construction documentation. Experience with Newforma preferred; training will be provided for candidates without Newforma experience. Strong organizational skills with excellent attention to detail. Ability to manage and track a high volume of documents across multiple projects.

Ability to prioritize tasks, manage deadlines, and consistently follow up on outstanding items. Strong written and verbal communication skills. Ability to work effectively with Project Managers, Project Architects, consultants, contractors, and other project stakeholders. Proficiency in Microsoft Office, including Outlook, Word, and Excel.

Dependable, proactive, and comfortable working in a fast-paced, deadline-driven environment. Opportunity to work on diverse projects Supportive and collaborative work environment Competitive compensation and benefits package including medical, dental, and vision, 401(k) matching, commuter benefits, PTO, and paid company holidays.