Business Operations Coordinator

Business Operations Coordinator. Appalachia Landscaping | Huntsville, ALFull-Time | On-Site. Appalachia Landscaping is looking for a hands-on Business Operations Coordinator to support the financial and day-to-day operations of our branch.This role is a great fit for someone with experience in accounts payable, invoice processing, accounts receivable, reconciliations, vendor coordination, and business operations who enjoys working in a fast-paced environment and managing multiple priorities.

You'll work closely with the Branch Manager as an operational partner—helping solve problems, keeping financial and administrative processes moving, and stepping in where needed to support the branch.While this position provides some support with onboarding, payroll, and employee administration, the primary focus is accounting administration and branch operations.

What You'll Do. Accounting & Financial Administration. Process and enter vendor invoices accurately and on time. Support accounts payable and accounts receivable activities. Process customer payments and follow up on outstanding balances. Review vendor statements and help resolve invoice and payment discrepancies. Assist with account reconciliations and financial reporting.

Maintain organized and accurate financial records. Coordinate with internal accounting and finance partners as needed. Branch Operations. Partner closely with the Branch Manager to support daily branch operations. Manage multiple priorities and respond to changing business needs throughout the day. Coordinate vendors, supplies, uniforms, travel, and other branch requirements.

Maintain accurate operational records and ensure tasks are followed through to completion. Assist with sales contracts, customer documentation, and administrative needs. Identify issues, help develop solutions, and keep operational processes moving. Coordinate across departments to ensure strong communication and follow-through.

Employee & Administrative Support. Assist with new-hire onboarding and orientation. Support payroll preparation and maintain employee records. Coordinate H-2B travel, accommodations, and onboarding as needed. Assist with workers' compensation and safety-related administration. Help communicate People Operations policies and updates to branch employees.

What We're Looking For2+ years of hands-on accounting, bookkeeping, or financial administrative experience. Hands-on accounts payable and invoice processing experience. Experience with some combination of accounts receivable, customer payments, vendor statements, reconciliations, payroll, or financial reporting. Experience supporting day-to-day business, branch, office, construction, field-service, or similar operations.

Strong organizational skills with the ability to manage multiple competing priorities. Comfortable working in a fast-paced environment where priorities can change throughout the day. Strong attention to detail, follow-through, and sense of ownership. Proactive problem-solving skills and the ability to work independently.

Proficiency with Microsoft Office, particularly Excel. Experience using accounting, ERP, or other business-management systems. Strong communication skills and the ability to work effectively with employees, customers, vendors, and leadership. High school diploma or equivalent required; associate degree preferred. Preferred Experience.

Experience in landscaping, construction, field services, property management, facilities, or another operationally driven environment. Experience supporting a branch, small business, or field-based operation. Payroll, onboarding, or general HR administration experience is helpful, but deep HR experience is not required.

What Success Looks Like. The right person for this position is someone who can keep the financial details accurate while also seeing the bigger operational picture. You'll be successful if you can:Keep invoices, payments, and financial documentation accurate and moving on time. Stay organized while balancing multiple priorities.

Anticipate needs and take initiative. Follow issues through to resolution. Become a dependable operational partner to the Branch Manager. Build strong relationships with field teams, vendors, customers, and internal partners. Adapt quickly when priorities change. Jump in where needed to help keep the branch running smoothly.

Schedule & Work Environment. This is a full-time, on-site position in Huntsville, AL, typically working Monday through Friday during standard business hours. Flexibility may occasionally be needed based on business needs, with occasional travel to other branches or offices.