Administrative Assistant

Division: Addictions & Dependency Division Reports to: A&D Division Director Worksite: A&D Building LLBO Status: Non-Exempt Safety Sensitive: Yes License/Certification Requirements: Valid MN Driver’s License, current insurance or be insurable. Summary: Responsible for providing office management and administrative assistant duties to the A&D Operations Manager and other A&D Administrative Staff Education Requirements and Experience: High School Diploma or General Education Diploma (G.

E.D.) required. Associate’s Degree in Human Services Business, Office Management, or closely related field is preferred. Experience with Electronic Health Record (EHR) systems is preferred Additional Qualifications and Skills: Good verbal and written communication and customer service skills. Ability to prioritize many tasks with strong analytical and problem-solving skills is required.

Ability to follow through on work assignments, be resourceful, and be detail-oriented is required. Ability to work in both group and individual environments is required. Ability to interface effectively with others from diverse backgrounds is required. A courteous and efficient manner is required, providing a pleasant reception of visitors.

Must have one (1) year of sobriety, free of alcohol and all mood-altering drugs. High degree of professional ethics. Native American preference. Supervisory Duties: None. Duties/Responsibilities: Manage daily administrative tasks, including answering phones, scheduling, and organizing documents. Manage the office building, keeping the office clean and organized.

Coordinate meetings and events, take minute meetings, and prepare agendas. Attend meetings as directed in the absence of the Operations Manager and Department Manager. Communicate with vendors to gather quotes for food orders, door prizes, and giveaways . Provide administrative, phone, mailing, filing, and other services as assigned.

Collect, help, and prepare monthly, quarterly, and/or annual reports for all the A&D Division Programs. Prepare, collect, and submit HR Items such as Memorandums, PAFS, Evaluations, Incident Reports, Transfer Forms, Employee Warning Reports, and Employment Requisitions, and gather all required signatures for proper submission.

Prepare interviews for posted open positions by preparing invitation-to-interview letters to HR selected qualified candidates and preparing the interview paperwork packets for the interview panel. Prepare and submit hire recommendation packets for the interview panel's recommendation of hires, and gather all required signatures.

Adhere to Data Privacy. Adhere to all A&D rules & regulations. Attend all mandatory meetings and trainings as required. Maintain confidentiality and professional ethics at all times. Pre-employment drug testing is mandatory for all Leech Lake Band of Ojibwe positions. Travel in and out of the state on a possibly regular basis.

Understanding and sensitivity to Native American culture Adhere to policies governing staff conduct. All other related duties as assigned. Physical Requirements: Sedentary work. Subject to internal working conditions. Non-smoking environment.