Practice Administrator

Practice Administrator- North Florida Sinus Center 8787 Perimeter Park Blvd, Jacksonville, FL.32216 Position Summary: The Practice Administrator is responsible for overseeing the daily administrative and operational functions of a busy ear, nose, and throat surgery practice. This role ensures efficient office workflow, regulatory compliance, exceptional patient experience, and effective coordination between clinical and administrative staff.

The ideal candidate is highly organized, detail-oriented, and experienced in managing healthcare operations.

Key Responsibilities

Manage day-to-day office operations, including scheduling, patient flow, and staff coordination Supervise and support administrative staff (front desk, billing, medical records) Ensure compliance with healthcare regulations, policies, and HIPAA standards Oversee patient scheduling, referrals, authorizations, and insurance verification Monitor billing processes, claims submission, and revenue cycle performance Handle patient concerns and resolve issues in a timely and professional manner Coordinate with surgeons and clinical staff to optimize workflow and efficiency Maintain office supplies, vendor relationships, and equipment management Develop and implement office policies and procedures to improve operations Assist with hiring, onboarding, training, and performance evaluations of staff Prepare reports on office performance, patient volume, and financial metrics Qualifications: Bachelor’s degree in Healthcare Administration, Business Administration, or related field (preferred) Minimum 3–5 years of experience in medical office management, preferably in a surgical setting Strong knowledge of medical terminology, insurance processes, and billing systems Familiarity with electronic health records (EHR) systems Excellent leadership, communication, and problem-solving skills Ability to multitask and manage a fast-paced environment Skills & Competencies: Leadership and team management Organizational and time management skills Attention to detail and accuracy Patient-centered approach Financial and operational oversight Knowledge of regulatory compliance Work Environment: Fast-paced general surgery office setting Frequent interaction with patients, physicians, and staff Standard office hours with occasional extended hours as needed Compensation & Benefits: Competitive salary based on experience Health, dental, and vision insurance Paid time off and holidays Retirement plan options Equal Opportunity Employer Statement: We are an equal opportunity employer and value diversity.

All employment decisions are based on qualifications, merit, and business needs.