Job description
Insignia is seeking a high-calibre transformation leader to evolve its Executive Office into a modern, data-driven Project Management Office (PMO) at Group level. Today, executive coordination is handled through traditional administrative processes (agenda management, reporting, meeting coordination). This role will redefine that function into a strategic engine—driving execution, accountability, visibility, and cross-functional alignment across the organisation.
This is not an administrative role. This is a business-critical leadership position at the intersection of strategy, operations, and delivery. Key Objectives Transform the existing Executive Office into a Group-wide PMO function Introduce structured project governance, prioritisation, and tracking frameworks Drive execution discipline across all strategic initiatives Enable leadership with real-time visibility and decision-making tools Standardise reporting from descriptive (past-focused) → predictive and performance-driven.
Key Responsibilities
PMO Transformation & Setup Design and implement a Group PMO framework (methodology, governance, cadence) Define project lifecycle standards (initiation → delivery → evaluation) Establish prioritisation models aligned with business strategy Replace fragmented tracking with centralised project visibility systems 2. Strategic Execution Management Partner with C-level leadership to translate strategy into actionable programmes Oversee execution of cross-functional and high-impact initiatives Identify bottlenecks, risks, and dependencies early—and resolve them Ensure accountability across business units 3. Reporting & Decision Intelligence Replace static reporting with dynamic dashboards and KPIs Introduce weekly/monthly executive reporting frameworks focused on outcomes Deliver clear insights on: Project performance Resource allocation Strategic progress vs targets 4. Operating Rhythm & Governance Redesign leadership cadence (weekly exec meetings, monthly reviews, quarterly planning) Implement structured agendas tied to decision-making and execution tracking Ensure meetings drive outcomes—not just updates 5. Tools, Systems & Process Optimisation Introduce and manage PM tools (e.g. Asana, Monday.com, Jira, or equivalent) Streamline workflows and eliminate manual / low-value coordination work Digitise and automate reporting wherever possible 6. Cultural Transformation Shift organisation from reactive coordination → proactive execution mindset Embed project management discipline across teams Coach senior stakeholders on best practices in delivery and accountability 8–15+ years in: Project / Programme Management PMO leadership Strategy & Operations roles (consulting background is a strong plus) Proven experience building or transforming a PMO at scale Experience in fast-paced, high-touch client environments (luxury, fintech, consulting, or similar preferred) Skills & Competencies Strong strategic thinking combined with hands-on execution Ability to influence senior stakeholders and C-level executives Excellent structuring and prioritisation capabilities Data-driven mindset with strong analytical skills Exceptional communication and clarity in reporting Profile Traits Not administrative — operator and builder Structured, disciplined, and outcome-oriented High ownership mentality Comfortable with ambiguity and transformation environments Naturally brings order, clarity, and momentum