Sports Coordinator & Program Instructor

Are you passionate about sports, youth development, and creating positive experiences for children and teens? Join our team as a Sports Coordinator and bring your energy, creativity, and leadership to a dynamic youth-serving environment. You’ll have the opportunity to lead sports programs, coach teams, build relationships within the community, and help create programs that make a lasting impact in the community.

This is an active, hands-on position with a typical Tuesday–Saturday schedule, including evenings, making it an ideal opportunity for someone who thrives in an energetic environment and enjoys being where the action is!

POSITION SUMMARY

The Sports Coordinator develops, organizes and implements high quality youth sports programs. They are responsible for assisting in the planning, development, implementation, expansion and evaluation of all youth and adult sport programs and coordinating birthday parties. Ability to efficiently schedule and coordinate multiple leagues including Youth and teens Basketball League.

The Sports Coordinator position deals with direct service, responsible for teaching sports classes and coaching teams. The main objective will be to develop these programs and services to fulfill the YMCA’s mission. This position works with the day camp at either the Church Street or Wells Avenue location, as a Unit Leader in the summer.

OUR CULTURE: Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality.

We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger, beginning with you. MEMBER SERVICE STATEMENT: Members are the heart of this organization.

They are the reason we exist. Members are the most important visitors we have, whether they visit by mail, phone or in person. They are not statistics and always deserve our respect. No matter what we are hired to do, satisfying members’ needs and wants is everyone’s first and most important responsibility.

ESSENTIAL FUNCTIONS

Directs and supervises program activities to meet YMCA objectives. Expands youth sports program within the community in accordance with strategic and operating plans. Actively supports the organization’s DEIB commitments by modeling equity, diversity, inclusion, and belonging in daily work. Recommend and helps implement strategies and initiatives that advance the organization’s diversity goals.

Transports and sets up equipment for games and practices; monitors and purchases necessary sporting equipment as budget permits. Creates teams from paid and financially assisted registrations. Assists in Organizing and conducting parent orientation meetings, and training and meetings for coaches. Develops and distributes team practice and game schedules; trains and schedules sports officials; develops and distributes sports rules, guidelines and handbooks.

Coordinating all aspects of sports youth, teen, & adult leagues and birthday parties. Assists in purchasing and distributing team uniforms and awards; coordinates and distributes team photographs. Organizes and conducts sports clinics, teaches instructional classes, coaching teams, officiating games, lead rental groups, and all admin associated with birthday parties.

Assists in the marketing and distribution of youth sports program information, may organize and schedule program registrations. Develops and maintains collaborative relationships with community organizations. Assists in YMCA fund raising activities and special events. Responds to all member and community inquiries and complaints promptly and professionally with high customer service levels.

Coordination of birthday parties, when needed. Help with Facility Rentals, when needed. Compiles program statistics. Monitors and evaluates the effectiveness of and participation in program. Fills in when needed as van driver, using YMCA van to drive children from Newton schools to YMCA. Obtain 7D License. Overseeing summer clinics and camps, including being a Unit Leader for the Day Camp at either Church Street or Wells Avenue.

Youth, Teen, and Men’s’ League Responsibilities: Communicate with team captains, coaches, and league members through email. Expand the number of league participants through networking and relationship building. Supervise league games and sports staff on duty, as well as volunteers. Ensure that all players are registered and have made payment before playing in the league.

Coordination of stats and scheduling of League Games. Ensure that the West Suburban YMCA Basketball League Rules are followed by all participants and volunteers. Enforce penalties if rules are not followed. Report any unusual happenings, complaints, and accidents to the Sports Director. Completes and submits accurate incident reports regardless of nature and severity.

Coordinate and officiate games as needed. Creative planning for expansion of possible leagues outside of the Y (inter YMCA league/All-Star Game, special events/promotions, ect.) Provide league rosters and information to the front desk. Maintain equipment and inventory checks to be used for future leagues and classes. All other duties as assigned.

QUALIFICATIONS

Associates degree in related field or equivalent preferred or work experience equivalent. Minimum one-year related experience preferred, including experience in successfully coaching programs. CPR and First Aid Certifications. Good role model, high integrity and professionalism, and adaptable. Committing to support and further our equity-centered work as an organization.

Actively supports all DEIB efforts. Ability to relate effectively to diverse groups of people from all social and economic segments of the community. Completion of YMCA program-specific certifications, such as Team Leader certification. Personal computer skills and experience with standard business software. Dynamic personality with a skill set that motivates program participants to learn teamwork, values of the Y when playing a sport, and improvement of skill sets.

Reliable, consistent, team player and professional. Holds or is willing to apply for 7D License to help with transportation of children to our programs. PHYSICAL DEMANDS Ability to stand, walk, bend, kneel, reach, and move frequently throughout the day. Ability to demonstrate and participate in sports activities, including running, jumping, throwing, and catching.

Ability to lift, carry, push, and pull sports equipment and supplies up to 50 lbs. Ability to set up and break down sports equipment and program spaces. Ability to work indoors and outdoors in varying weather conditions. Ability to maintain physical stamina while supervising and engaging with youth. Ability to respond quickly and appropriately to emergencies and ensure participant safety.

Ability to perform physical duties with or without reasonable accommodation. Hourly rate: $19.00- $23.00 depending on qualifications and experience. The WSYMCA rewards dedicated employees by offering a competitive benefits package that includes paid vacation & holidays, group health with vision & drug prescription, dental & life insurance, paid retirement once vested, YMCA membership, access to child care services, tuition reimbursement and professional development opportunities.

The West Suburban YMCA is a charitable organization that welcomes all by creating a community that hires individuals of any age, race, gender, religion, heritage, economic circumstance, or physical ability. We focus on youth development, healthy living and social responsibility to ensure all children, adults and families are healthy, confident and connected.

*After completing the application process, you will have the opportunity to complete your Talent Profile by our joining our Talent Community!