HR Admin

Summary of Primary Functions: The Human Resources Administrator is responsible for providing administrative, clerical, and data entry support to the Human Resources department. This position focuses primarily on maintaining accurate employee records, entering and updating information in HR systems, organizing documentation, and performing general office duties to support daily HR operations.

The HR Administrator plays an important role in ensuring employee information is accurately maintained, documentation is properly filed, and administrative processes are completed efficiently and in a timely manner. This position requires strong organizational skills, attention to detail, confidentiality, and the ability to manage multiple administrative tasks in a fast-paced environment.

Essential Duties and Responsibilities

Duties and responsibilities

HR Data Entry and Recordkeeping Enter, update, and maintain employee information in the company's Human Resources Information System (HRIS), including ADP Workforce Now. Process employee data changes, including new hires, terminations, transfers, promotions, and personal information updates. Maintain accurate and organized electronic and physical employee personnel files.

Review employee records and documentation for completeness, accuracy, and consistency. Scan, upload, label, and file HR-related documents in designated systems. Assist with maintaining employee tracking spreadsheets, databases, and administrative reports. Perform routine data audits to identify missing information, discrepancies, or outdated records.

Ensure employee records and confidential information are handled securely and in accordance with company policies. Administrative and Clerical Support Provide general administrative support to the HR department, including filing, copying, scanning, printing, and document preparation. Prepare, organize, and distribute HR forms, letters, notices, and other employee communications.

Monitor and respond to routine HR emails and inquiries, directing more complex matters to the appropriate HR team member. Answer incoming phone calls, take messages, and provide general administrative assistance as needed. Maintain organized electronic folders, filing systems, and HR documentation. Assist with scheduling meetings, coordinating appointments, and preparing meeting materials.

Maintain office supplies and coordinate replenishment of materials as needed. Assist with general office operations, including mail distribution, document management, and other clerical duties. HR Department Support Assist with preparing and organizing new hire onboarding paperwork and employee documentation. Track outstanding employee forms and follow up to obtain missing or incomplete documentation.

Provide administrative assistance with employee benefits enrollment documentation and record updates. Assist with tracking employee training records, certifications, and required acknowledgments. Support the preparation and distribution of company policies, employee notices, and HR communications. Assist with compiling HR reports, employee lists, and other information requested by management.

Coordinate with HR team members to ensure administrative tasks and deadlines are completed. Perform additional administrative and clerical duties as assigned by the Human Resources Manager. Job Specifications, Qualifications, and Experience Education and Experience High school diploma or GED required. Previous experience in an administrative, clerical, data entry, or office support role preferred.

Previous Human Resources experience is a plus but not required. Experience working with HRIS systems, particularly ADP Workforce Now, preferred. Proficiency in Microsoft Office applications, including Excel, Word, and Outlook. Knowledge, Skills, and Abilities Strong data entry skills with a high level of accuracy and attention to detail.

Excellent organizational and time management skills. Ability to maintain confidentiality when handling sensitive employee information. Strong written and verbal communication skills. Ability to prioritize multiple assignments and meet established deadlines. Basic understanding of office procedures, filing systems, and document management.

Ability to work independently with minimal supervision while maintaining accuracy. Strong computer skills and ability to learn new software systems. Professional demeanor and willingness to assist employees and coworkers. Dependable, detail-oriented, and capable of performing repetitive administrative tasks efficiently.

This job description is not a contract for employment. Employment with Beck & Pollitzer USA is at will and may be terminated by either party at any time, with or without cause or notice, in accordance with applicable law. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic as established by law.

If you require assistance or accommodation to complete a job application, please contact our Human Resources Department at [email protected] or by calling (864) 574-6551.