Accounting Clerk

Job Title: Accounting Clerk

Location: Ogden, UT

Job Type: Full-time

About Us: Cubiscan is an employee-owned (ESOP) technology company that develops innovative solutions for data collection, automation, logistics, and supply chain. With our experience, we guide our customers to solutions that help them be more efficient, profitable, and environmentally responsible. At Cubiscan, every eligible employee is a beneficial owner of the company. We pride ourselves on fostering a positive and inclusive work environment where every employee is valued and can grow with the company.

Job Summary: The Accounting Clerk supports Cubiscan's daily operations by accurately entering, processing, and maintaining job orders and related information within the company's enterprise resource planning (ERP) system. This position is primarily responsible for ensuring job orders are complete, accurate, and processed in a timely manner while coordinating with internal departments to resolve discrepancies and maintain reliable records. The Accounting Clerk also provides limited support for accounts payable, accounts receivable, and other administrative accounting functions as needed.

Key Responsibilities:

• Enter, process, and maintain customer orders in the company's ERP system, ensuring accuracy and timely completion.
• Review customer orders for completeness, including customer information, product details, pricing, quantities, shipping requirements, and supporting documentation.
• Verify order information and identify discrepancies, missing details, or errors requiring clarification or correction.
• Coordinate with Sales, Production, Purchasing, Shipping, and other departments to ensure accurate customer order processing and timely communication.
• Update and maintain customer order records, including changes, corrections, and related documentation.
• Monitor outstanding or incomplete customer orders and follow up with appropriate departments to obtain necessary information.
• Maintain accurate customer, order, and transaction information within the ERP system.
• Assist with limited accounts receivable activities as a backup, including invoice entry, payment documentation, and customer account inquiries as assigned.
• Provide occasional accounts payable support as a backup, including vendor invoice entry, document verification, and transaction processing as needed.
• Assist with reconciling ERP transactions and supporting records to identify and resolve data-entry errors or discrepancies.
• Follow established procedures and internal controls to ensure accuracy and protect confidential company and customer information.
• Identify opportunities to improve customer order accuracy, documentation, and processing efficiency.
• Perform other related duties as assigned.

Key Requirements:

• High school diploma or equivalent.
• Previous experience in order entry, data entry, administrative support, accounting support, or a related position.
• Experience entering, reviewing, and maintaining detailed information with a high degree of accuracy.
• Proficiency in Microsoft Excel, Outlook, and general office software.
• Strong attention to detail with the ability to identify and resolve inconsistencies in orders, records, and documentation.
• Ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment.
• Strong organizational, problem-solving, and time-management skills.
• Effective written and verbal communication skills and the ability to coordinate with multiple departments.
• Ability to work independently, follow established procedures, and collaborate effectively with others.
• Ability to maintain confidentiality when handling customer, financial, and company information.

Preferred Requirements

• Associate degree or coursework in accounting, business administration, or a related field.
• One or more years of experience in job order processing, order entry, or administrative accounting support.
• Experience using an ERP system in a manufacturing, distribution, or service environment.
• Familiarity with customer orders, purchase orders, invoicing, and basic accounts payable or accounts receivable processes.
• Intermediate Microsoft Excel skills, including sorting, filtering, basic formulas, and data reconciliation.
• Experience coordinating with Sales, Production, Purchasing, or Shipping departments.

What Success Looks Like:

A successful Accounting Clerk consistently processes job orders accurately and on time, maintains complete and organized records, and proactively identifies discrepancies before they affect downstream operations. They communicate effectively with internal departments, follow established procedures, and manage competing priorities without sacrificing accuracy. They provide dependable support to the Accounting department while contributing to efficient order processing and smooth daily operations across Cubiscan.

What We Offer:

• We offer a competitive salary.
• Benefits package, including health, dental, vision and 401K.
• The opportunity to be a beneficial owner of the company as a participant of our ESOP.
• Opportunities for professional development and career growth.
• A collaborative and supportive work environment.

Cubiscan is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. To learn more about our company visit www.cubiscan.com.