Program Administrator - PMO

Job Overview Job Title: Program Administrator

• PMO Location: Tampa, FL Job Responsibilities Trace Systems is actively recruiting for a Program Administrator to support the EAGLE-I contract onsite as part of the Trace Program Management Office in Tampa, FL. The job responsibilities include, but are not limited to: Ensures timely, quality, compliant development and delivery of contract deliverables. Tracks & optimizes contract performance compliance, scorecards, and PMO processes. Drives risk/issue/action registers, prepares read-aheads, and orchestrates governance cadences (TEMs, ERB/CCB/TRR) including agenda planning and decision capture. Owns intake, validation, routing, and tracking of TARs (Travel Authorization Requests) and RIP/CTP (Request to Initiate Purchase / Consent to Purchase). Consolidates inputs from all sections into PM/DPM briefings, variance narratives, and KPI rollups. Coordinates delivery schedules and acceptance packages and tracks closure of PMO taskers. Builds/maintains the IMS at the direction of the PM/DPM. Backs up/assists travel coordinator if needed. Coordinates with the other PMO staff to ensure on-time, correct, compliant submissions to Government. Other duties as required.

Minimum Qualifications

An active, in-scope US Government issued Secret clearance. 5+ years senior administrative support on DoD programs including task order oversight, subcontractor management, personnel actions, deliverable tracking, timecard approvals, and program reviews. Advanced use of MS Office (Excel/PowerPoint), SharePoint, and meeting management skills demonstrated through burn rate tracking, spend plans, KPI rollups, executive briefings, program presentations, and maintaining SharePoint repositories while leading recurring program reviews.

Mastery of action tracking, minutes/decision logs, and executive brief preparation shown by maintaining meeting minutes, action logs, deliverable records, and producing read‑aheads, variance narratives, KPI rollups, and executive briefings for PM/DPM and government stakeholders. Excellent written communication and professionalism with Government counterparts including CORs, KOs, GTLs, and senior officials.

Desired Qualification Proven experience supporting FEDSIM programs and task orders, including contract administration, performance monitoring, and compliance with GSA/FEDSIM requirements. Strong working knowledge of federal contracting processes, particularly GSA schedules and FEDSIM procedures, with the ability to serve as the primary point of contact for program activities.

Education

High School Diploma Trace Systems Trace Systems Inc. was founded to support and defend our nation's security interests at home and abroad–– whenever and wherever. We provide enterprise IT, engineering, full life-cycle communications, cybersecurity, cloud and virtualization services and solutions to the United States Department of Defense and other federal agencies.

To Apply: We invite you to put your talents to work by joining a growing team of dynamic professionals here at Trace Systems! Be part of a culture at our leading-edge company where you can achieve great things while fostering a satisfying and rewarding career progression. To learn more about our current openings, text ‘tracejobs’ to 97211 or apply directly through our website at: www.

tracesystems.com . #jointracesystems Trace Systems is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics. Trace Systems is actively recruiting for a Program Administrator to support the EAGLE-I contract onsite as part of the Trace Program Management Office in Tampa, FL.

The job responsibilities include, but are not limited to: Ensures timely, quality, compliant development and delivery of contract deliverables. Tracks & optimizes contract performance compliance, scorecards, and PMO processes. Drives risk/issue/action registers, prepares read-aheads, and orchestrates governance cadences (TEMs, ERB/CCB/TRR) including agenda planning and decision capture.

Owns intake, validation, routing, and tracking of TARs (Travel Authorization Requests) and RIP/CTP (Request to Initiate Purchase / Consent to Purchase). Consolidates inputs from all sections into PM/DPM briefings, variance narratives, and KPI rollups. Coordinates delivery schedules and acceptance packages and tracks closure of PMO taskers.

Builds/maintains the IMS at the direction of the PM/DPM. Backs up/assists travel coordinator if needed. Coordinates with the other PMO staff to ensure on-time, correct, compliant submissions to Government. Other duties as required. An active, in-scope US Government issued Secret clearance. 5+ years senior administrative support on DoD programs including task order oversight, subcontractor management, personnel actions, deliverable tracking, timecard approvals, and program reviews.

Advanced use of MS Office (Excel/PowerPoint), SharePoint, and meeting management skills demonstrated through burn rate tracking, spend plans, KPI rollups, executive briefings, program presentations, and maintaining SharePoint repositories while leading recurring program reviews. Mastery of action tracking, minutes/decision logs, and executive brief preparation shown by maintaining meeting minutes, action logs, deliverable records, and producing read‑aheads, variance narratives, KPI rollups, and executive briefings for PM/DPM and government stakeholders.

Excellent written communication and professionalism with Government counterparts including CORs, KOs, GTLs, and senior officials.