Corporate Safety Coordinator

Job Details: Job Location: Corporate Office

• Weedsport, NY, Salary Range: $68000.00 - $78000.00Salary, Job Shift: Monday
• Friday: 7:30am to 4:30pm, Join our Page Trucking family today! Shift: Monday-Friday / 7:30AM - 4:30PM $68,000 - $78,000 annually (based on experience) Job Purpose The Corporate Safety Coordinator provides administrative and program support for Page Trucking’s transportation safety and regulatory compliance activities. Primary responsibilities include: Coordinating safety training and communications Maintaining accident and incident records Monitoring driver safety performance Tracking roadside inspections and corrective actions Supporting injury reporting and prevention efforts Maintaining safety policies and records Preparing safety reports and performance dashboards This position works closely with Safety, Compliance, Risk, Operations, Human Resources, Maintenance, terminal leadership, testing providers, claims representatives, drivers, and owner operators. The Corporate Safety Coordinator helps ensure assigned safety activities are completed accurately, consistently, confidentially, and on time. The position supports, but does not replace, management’s responsibility for regulatory compliance, operational safety, risk management, and employee accountability.

Duties and Responsibilities

1. DOT and FMCSA Compliance Support Support compliance with applicable DOT and FMCSA requirements. Assist with safety audits, inspections, and corrective-action plans. Monitor roadside inspections, violations, citations, and out-of-service conditions. Communicate inspection findings to the appropriate departments and managers. Track assigned corrective actions through completion. Identify recurring inspection and compliance trends. Maintain accurate, organized, and audit-ready records. Escalate significant or unresolved concerns to the Safety Director and Regional Safety Specialists.
2. Safety Training and Communication Schedule, coordinate, and document initial, recurring, refresher, and remedial safety training. Support Driver Safety Committee meetings and follow up on open action items. Prepare and distribute safety alerts, shop toolbox talks, bulletins, presentations, and training materials. Coordinate training on topics such as: Defensive driving Hours of service Cargo securement Safe equipment operation Distracted-driving prevention Backing and maneuvering Seat-belt use Roadside inspection readiness Accident and injury reporting Company safety policies and procedures Various warehouse safety topics Help plan quarterly and annual safety meetings. Deliver or facilitate training within the employee’s qualifications and authority. Track attendance, acknowledgments, assessment results, completion dates, and overdue training. Notify managers of incomplete training requirements. Maintain accurate and easily retrievable training records. Recommend future training topics based on safety trends.
3. Accident and Incident Administration Receive and document reports involving accidents, injuries, cargo claims, property damage, environmental events, near misses, and other safety incidents, in Origami. Confirm that required internal notifications are completed. Gather and organize supporting records, including: Photographs Driver and witness statements Police reports Video and telematics information Electronic logging device data Inspection documents Vehicle and cargo records Maintain accident registers, incident logs, and investigation files. Coordinate with compliance team for required post-accident drug and alcohol testing needs. Assist with root-cause reviews and preventability-review preparation. Support serious-event investigations under the direction of an authorized leader. Track corrective actions through completion. Coordinate with Risk, Claims, Operations, Human Resources, Maintenance, and other departments. Protect confidential, privileged, medical, and legally sensitive information.
4. Driver Performance Monitoring Monitor driver safety information, including: Speeding Hard braking and rapid acceleration Seat-belt violations Distracted driving Accidents and collisions Roadside inspection results Citations and warnings Telematics and camera events Company policy violations Prepare driver scorecards, exception reports, and safety summaries. Identify drivers who may need coaching, remedial training, additional monitoring, or management review. Communicate safety performance concerns to authorized managers. Document safety interventions accurately and objectively. Track assigned coaching and remedial training. Review regional and companywide data to identify recurring behaviors, risks, and training opportunities.
5. Policy and Procedure Administration Help maintain the company safety manual and related policies and procedures. Review company policies and recommend updates based on operational needs, regulatory changes, accidents, or audit findings. Update safety forms, checklists, templates, and standard operating procedures. Coordinate the distribution of new or revised safety policy updates or requirements. Support the implementation of approved policies and procedures. Help ensure documents use consistent formatting, terminology, approval requirements, and version controls. Remove or archive outdated materials according to document-control procedures.
6. Injury Prevention and Workers’ Compensation Support Assist with timely reporting of work-related injuries and illnesses. Gather statements, photographs, supervisor reports, initial medical notes. Coordinate required initial injury notifications with Risk, Claims, Human Resources, and other authorized representatives. Review injury and near-miss information for recurring hazards. Recommend training, communication, or process improvements. Support injury-prevention campaigns and employee safety initiatives. Maintain the confidentiality of medical, workers’ compensation, and employee information.
7. Safety Reporting and Administrative Support Prepare weekly, monthly, quarterly, and annual safety reports. Maintain dashboards and tracking systems for: Vehicle accidents Preventable accidents Employee injuries Roadside inspections Out-of-service violations Citations and warnings Telematics events Training completion Corrective actions Compliance exceptions Support safety committee and departmental meetings. Prepare agendas, presentations, reports, meeting materials, and minutes. Distribute action items and follow up until they are completed or escalated. Maintain organized, confidential, accurate, and audit-ready records. Assist with special projects and other assigned safety duties. Departmental Coordination The Corporate Safety Coordinator supports coordination among the Compliance, Risk, and Safety functions. Compliance Support The position will assist with: DOT and FMCSA documentation Failed roadside inspection tracking Audit preparation as requested by compliance Regulatory recordkeeping Corrective-action tracking Risk Support The position will assist with: Accident and incident documentation Injury and claim reporting Evidence collection and preservation Risk and claims communications Trend reporting Corrective-action follow-up Loss-prevention programs Safety Support The position will assist with: Training coordination and delivery Driver safety-performance monitoring Safety communications Policy administration Accident-prevention programs Coaching documentation Safety meetings Performance reporting Onboarding and orientation support Decision-Making Authority The Corporate Safety Coordinator may: Coordinate assigned testing, training, reporting, and documentation. Request required safety and compliance records. Notify leaders of overdue, incomplete, or deficient requirements. Recommend corrective actions, training, or process improvements. Escalate urgent safety, risk, or regulatory concerns. Notify management when a driver’s equipment qualification, testing, or compliance status requires review before operating a commercial motor vehicle.

Benefits

Meritain Aetna (offer two health insurance plans) Company Sponsored HRA card Colonial Supplemental Voluntary plans (accident, medical bridge, cancer & disability) Dental Vision (offer two plans) Life Insurance ER Life Insurance, 1x annual salary Pet Insurance and Discount plan EAP- Employee Assistance Program Profit Share Program 401K and 401K match PTO (Paid Time Off) Qualifications: Qualifications Minimum Qualifications High school diploma or equivalent.

Two or more years of experience in transportation safety, trucking operations, regulatory compliance, claims administration, or a related field preferred. General knowledge of DOT and FMCSA requirements. Experience in maintaining confidential records and time-sensitive documentation. Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and Teams.

Ability to learn safety, telematics, camera, ELD, claims, training, and document-management systems. Valid driver’s license. Ability to travel to terminals, training locations, and incident scenes as required.

Preferred Qualifications

Associate or bachelor’s degree in safety, transportation, business, risk management, or a related field. Experience in interstate trucking or motor-carrier operations. Familiarity with roadside inspections and Compliance, Safety, Accountability data. Familiarity with DOT drug and alcohol testing and the Drug and Alcohol Clearinghouse.

Experience reviewing telematics, camera, or driver-performance data. Experience coordinating safety training or preparing training materials. Experience supporting accident investigations and preventability reviews. Transportation safety, compliance, training, or risk-management certifications. Knowledge, Skills, and Abilities The successful candidate should demonstrate: Strong organization, planning, and follow-up skills.

Attention to detail and record accuracy. Professional written and verbal communication. Ability to manage multiple priorities and deadlines. Sound judgment when handling confidential or sensitive information. Ability to review information objectively and avoid unsupported conclusions. Ability to identify trends and communicate findings clearly.

Confidence working with drivers, managers, vendors, regulators, and company leadership. Ability to work independently and recognize when escalation is required. Working knowledge of transportation terminology and commercial motor vehicle operations. Commitment to fairness, consistency, accountability, and continuous improvement.

Safety in the Workplace Employees should take reasonable care of their health and safety no matter where they are or what they are doing. This is especially true in the workplace, where your actions can affect both your own safety and that of others. Your cooperation in making sure you receive the proper training for your job, understand and follow the company’s health and safety policies, as well as reporting any unsafe conditions is required.

Physical Requirements Ability to work in an office environment for extended periods. Ability to use computers, telephones, and standard office equipment. Ability to visit terminals, maintenance facilities, customer locations, training sites, and incident scenes. Ability to work around commercial vehicles, shop conditions, noise, moving equipment, and outdoor weather.

Ability to wear required personal protective equipment. Ability to travel occasionally and adjust work hours when needed. Occasional after-hours availability for serious accidents, post-accident testing, or urgent safety matters. EEO Statement It is the policy of Keith Titus Corporation to provide equal employment opportunities to all qualified persons, and to recruit, hire, train, promote and compensate persons in all jobs without regard to race, color, religion, sex, national origin, disability, or sexual orientation.