Office Administrator II

Barge Design Solutions, Inc. is seeking a detail-oriented Office Administrator to join our Administration team. This role is essential to maintaining smooth daily operations across our office, providing comprehensive administrative support and facilities coordination that enables our engineering teams to focus on delivering exceptional client service.

We're looking for a reliable, proactive professional who thrives in a dynamic environment and takes pride in creating an organized, welcoming workplace. This position offers the opportunity to wear many hats while supporting various departments and contributing to the overall efficiency and professional atmosphere of our offices.

Fleet Vehicle Management: Maintain company vehicle fleet through regular washing, fueling, and routine maintenance coordination to ensure safe, reliable transportation for staff Conduct comprehensive pool car inspections and maintain detailed mileage tracking reports and spreadsheets for fleet management Coordinate vehicle maintenance schedules and communicate with service providers to minimize downtime and ensure optimal fleet performance Administrative Support Communications: Provide professional phone support and reception services in collaboration with administrative staff to ensure seamless client and vendor communications Process and distribute incoming mail and coordinate FedEx shipments to support timely project communications and deliverables Assist with travel arrangements including hotel and car reservations for staff business travel, ensuring cost-effective and efficient booking Maintain optimal office environment through daily facilities management including water service for refrigerators, coffee bar stocking, and plant care Operate and maintain office equipment including daily dishwasher operations and copy machine supply management Coordinate maintenance requests and work with facilities vendors to ensure prompt resolution of building and equipment issues Manage storage areas and organize supplies to maintain efficient, accessible inventory systems Take out the birth and death flowers

• Aurora does that here for everyone Include ordering/cleanup of lunches for meetings and gatherings Assist with security cards for new employees/terms Assist with errands and deliveries Assist IT with new hire workstation setup Assist with document archiving